EXECUTIVE ASSISTANT TO TWO MANAGING PARTNERS
Our client is seeking a full-time, exceptional individual to assist two busy Senior Partners with daily operations. This role is ideal for an organized professional with outstanding administrative / assistant skills looking for a stable, long-term position with a small firm.
The ideal candidate :
- Professional with a positive work ethic.
- Loves providing high-level service to attorneys, c-levels, staff, and clients.
- Patient and able to multi-task and prioritize.
- Extremely detail-oriented, a self-starter, and able to work with minimal supervision.
- Team player with flexibility and ability to handle multiple tasks and deadlines in a fast-paced environment.
About Our Client :
They are a Real Estate Law Firm specializing in transactional, land use, and zoning services. Their top priority is providing clients with high-quality service and representation.
The firm culture values inclusivity, support, growth, respect, acknowledgement, equity, and excellence.
Responsibilities :
- Administrative support to Partners.
- First line of communication with clients, contractors, city / county officials.
- Monitor and coordinate calendars, schedule meetings.
- Answer and direct phone calls.
- Maintain daily contact lists.
- Prepare attorney for meetings / hearings.
- Daily file management.
- Prepare basic legal documents and correspondence.
- New matter intake, including fee letter, client authorization, and document processing.
- Maintain lobbyist registration and meeting logs.
- Process political contribution requests.
- Input time entries, prepare pre-bills, and send invoices.
- Follow-up on delinquencies.
Qualifications :
- 5+ years of legal assistant experience, preferably with a Partner or C-level
- Physical attendance in the office 5 days a week is required
- Experience in zoning and land use transactions is a plus
- Resourceful, able to address issues and requests independently
- Maintains confidentiality
- Excellent organizational, time management, and planning skills
- Strong multi-tasking and prioritization abilities
- Detail-oriented and problem-solving skills
- Excellent written and verbal communication skills
- Proficient in MS Office and Microsoft Word; PC Law is a plus
- Able to work independently and as part of a team
Benefits :
- Paid holidays, vacation, 401(k) with matching contributions
- Employer-paid health benefits
- $75-85k Base Salary
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