Business office Coordinator

Job Description

Job Description

We are looking for a detail-oriented Business Office Coordinator to join our team on a contract basis in Greenbrae, California. In this role, you will manage essential office operations, including accounts payable, payroll coordination, and resident billing, while ensuring compliance with established policies. The ideal candidate will excel in communication, organization, and accuracy to effectively support both staff and residents.

Responsibilities :

• Oversee accounts receivable and payable processes, ensuring accurate and timely handling of transactions.
• Process resident payments and reconcile charges, addressing any financial inquiries or discrepancies with residents, vendors, and corporate staff.
• Coordinate payroll-related activities, including responding to employee inquiries about deductions, accruals, and garnishments.
• Ensure compliance with accounting policies and procedures in timekeeping, purchasing, and billing.
• Manage the month-end accounting close process, meeting deadlines set by the Director of Business Office Operations.
• Collaborate with HR and payroll departments to ensure accurate timekeeping and payroll data.
• Assist with distributing care fee increase letters and other resident communications as directed.
• Support audit preparations and reporting by gathering necessary financial data.
• Maintain confidentiality of sensitive information while adhering to company standards.
• Monitor and report changes in residents' financial, physical, or emotional status to community management.
• Proven experience in administrative office management, preferably in a healthcare or senior living setting.
• Strong knowledge of accounts payable, payroll coordination, and financial reconciliation.
• Proficiency in using office software and systems for timekeeping and billing.
• Excellent communication skills for interacting with residents, vendors, and staff.
• Ability to manage multiple priorities while meeting deadlines with precision.
• Familiarity with maintaining confidentiality and handling sensitive information.
• Detail-oriented with a strong focus on accuracy in financial and administrative tasks.
• Ability to work collaboratively with various departments and stakeholders.