District Administrator

Job Description

Job Description

JOB TITLE : DISTRICT ADMINISTRATOR

BASIC FUNCTION :

• Under administrative direction of the Calwa Recreation and Park Board of Directors, plans, organizes, coordinates and directs the programs and activities of the Districts;
• formulates departmental policies, goals, and directives; provides expert professional assistance to District staff on community services matters;

performs related work as assigned.

DISTINGUISHING CHARACTERISTICS :

This at-will, single position class has district level responsibility for overall policy development, program planning, fiscal management and operation of the Calwa Recreation and Park District as well as special projects as assigned.

The incumbent is responsible for developing and implementing district goals, objectives, and work standards in addition to furthering district’s goals and objectives.

The incumbent will also show great communication working and partnering with local community-based organizations.

EXAMPLES OF DUTIES AND KEY RESPONSIBILITIES :

Develop and direct the implementation of goals, objectives, work standards and district administrative policies and procedures;

prepare and administer the district's annual budget. Knowledge of Quickbooks and basic accounting are a must.

• Plan, organize, coordinate and direct, in some cases through subordinate supervisors, all community services functions of the District.
• Work closely with the Board members and a variety of public and private organizations in developing programs and implementing projects to solve problems related to district issues.
• Make final interpretations of district regulations and codes and applicable laws and provides technical assistance to staff and board members.
• Determine priorities, review staff work and direct the development of management systems to evaluate policies and operating procedures for overall effectiveness.
• Confer with and give guidance to the Board members regarding matters affecting employer-employee relations; provide for the election, work review and professional development of staff.
• Coordinate the formulation of long-range planning, including financial and capital improvement plans for the District.
• Represent the District in meetings with public officials, other public agencies and civic groups in order to coordinate, develop and implement projects and programs.
• Assist with the review of claims for damages filed against the District and coordinate investigation of claims and communication with risk management joint powers authority and other involved individuals and agencies.
• Direct the preparation of and personally prepares a variety of complex administrative and technical reports; directs the maintenance of district records.
• Monitor developments related to the delegated service area evaluates their impact on District operations and implements policy and procedure improvements.
• Evaluate and improve operations to minimize the cost to the Budget.
• Develop and monitor recreational program offerings made available to the community.
• Participate in the District’s planning and community development processes.
• Enhance the Districts conservation efforts, i.e. energy and water
• Identify alternatives for service delivery including outsourcing and private sector partnerships.
• Establish and monitor performance standards for the district.
• Responsible for creating the annual budget for District.
• Responsible for drafting monthly agenda, supporting documentation, and leading meeting.

REPORTING RELATIONSHIPS :

This position reports to the Calwa Board of Directors and directly or indirectly supervises all of the District’s employees.

Q UALIFICATIONS / REQUIREMENTS : Desirable Qualifications :

Knowledge of :

• Administrative principles and methods, including goal setting, program, and budget development, and implementation and employee relations.
• Principles and practices of municipal community services administration including park design / construction / maintenance, recreation programs, and activities, risk management, claims administration and other assigned topic areas.
• Applicable city, state and federal laws, guidelines and standards.
• Principles and practices of budget development and administration.
• Principles of business computer user applications.

Skill in :

• Planning, organizing, administering and coordinating a variety of large and complex community services / community development programs and services.
• Planning, organizing, assigning, directing, reviewing and evaluating the work of assigned staff.
• Selecting, motivating and evaluating staff and providing for their training and professional development.
• Developing and implementing goals, objectives, policies, procedures, work standards and internal controls.

Ability to :

• Analyze complex technical and administrative community service problems, evaluating alternative solutions and adopting effective courses of action.
• Prepare clear and concise reports, correspondence and other written materials.
• Establish and maintain cooperative working relationships with a variety of citizens, public and private organizations, boards and District staff.
• Exercise sound independent judgment within general policy guidelines.

Experience and Education : Any combination equivalent to experience and education that could likely provide the required knowledge, skill and ability is qualifying.

A typical way to obtain the knowledge, skill and abilities would be :

• Equivalent to graduation from a four-year college or university with major coursework in Parks and Recreation, Public Administration, Business Administration is desired.
• Three years of supervisory or administrative experience in a major community services / community development setting which has included program planning, development and administration.

Special Requirements :

Possession of or ability to obtain a valid California driver’s license by time of appointment

Physical Standards : Positions in this class are typically situated in a standard office environment, though supervision of personnel and various work-related activities may result in exposure to the weather, potentially harmful substances and dangerous equipment, and could occasionally require somewhat strenuous physical activity.

Pay : DOE; Salary position that is paid biweekly.

Schedule : Mon-Fri, 40 hours per week.