Administrative Specialist III

Administrative Specialist III

Reporting to the Department of Business (DoB) Head, the Administrative Specialist provides administrative support to the department and is responsible for managing daily operations, financial activities and accomplishing administrative tasks. This position is the units first point of contact, overseeing student employees and acting as departmental liaison to business students, DoB advisory board members and external stakeholders. The Administrative Specialist is also responsible for reviewing, streamlining and documenting processes for the DoB, as well as ensuring compliance with departmental, college and university policies. This position functions with minimal supervision.

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and / or event assistance.

Duties may include :

• Coordinate office functions and maintain office processes, procedures, and records
• Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
• Respond to routine and moderately complex questions / issues concerning unit / university policies, processes and procedures from internal and external contacts
• Support regular and non-routine meetings and events; coordinate complex travel arrangements
• Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
• Maintain individual and office calendars
• Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
• May supervise or direct the work of others
• Other duties as assigned

Required Experience :

Three years performing administrative or office support functions

Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials

Using computer software and applications for word processing, spreadsheets, email and internet research

Required Education :

High School Diploma or equivalent

Required Other : None

Additional Preferred :

Advanced spreadsheet software experience for summarizing data and preparing reports

Researching, interpreting, applying and explaining complex information

Process improvement work and documentation of processes

Solving problems and performing liaison activities in a professional setting

Coordinating activities requiring complex arrangements

Proficiency using various University of Idaho software platforms

Working knowledge of concepts, practices, and procedures in higher education

Effective time management in a fast-paced setting.

Working autonomously.

Maintaining confidentiality.

Physical Requirements & Working Conditions :

None

Degree Requirement :

Listed degree qualification is required at time of application

FLSA Status : Non-Exempt

Employee Category : Classified

Pay Range : $20.35 per hour or higher depending on experience

Type of Appointment : Full Time

FTE : 1

Full Time / Part Time : Full Time

Funding : Open Until Filled : Yes

Special Instructions to Applicants :

Applications submitted on or before November 4, 2025 will receive first consideration. Please address all required and applicable preferred qualifications in your letter of qualification.