Office Manager
Office Manager
Location : San Francisco, CA
Work onsite 5 days per week.
Our client is a leading asset manager in Korea with $92 billion in assets under management. The company is a wholly owned subsidiary of the second largest insurance company in Korea.
They focus on fixed income investment and alternative investment activities and practices with a focus on venture capital and private equity.
They have offices in New York and San Francisco, and their clients are primarily large institutional investors (life insurance companies, pension funds, sovereign funds etc.).
Overview : Our client is currently seeking an Office Manager. The Office Manager is responsible for the organization and coordination of office operations, procedures, and resources to facilitate the effectiveness and efficiency for the entire organization.
The role also includes supporting the activities and assistance to the CEO to facilitate a well organized, operation of the organization.
POSITION RESPONSIBILITIES & DUTIES :
- Oversee all daily office functions ensuring the organization and staff have a satisfying work environment.
- Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
- Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels, invoice reconciliation and vendor services.
- Assist in coordinating onsite or virtual client meetings as needed, with duties that include menus, space set-up, managing to a budget, coordinating local transportation, and managing audio / visual requirements.
- Collaborate with HR to carry out initiatives, host holiday events and assist with employee engagement.
- Assist with Accounting to manage employee expenses, maintain approvals and policy parameters.
- Coordinate CEO’s travel itineraries and logistics and help support his meetings, expenses, and administration.
POSITION REQUIREMENTS :
- An interest or desire in developing expertise in administrative support, logistical planning, and vendor management.
- Bachelor’s degree required.
- 5-10 years of office administration experience.
- Tech Savvy and proficiency in Microsoft Office and Adobe.
- Attention to detail is a must as well as strong organizational skills.
- High level of professionalism and a strong ability to relate to people of all business levels.
- Understanding of project management and the skills needed to forecast and plan.
- Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities;
proven ability to prioritize and manage multiple tasks simultaneously with little direction.
- Strong problem-solving skills.
- Previous experience in a growing pre-IPO or smaller company is preferred.
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