Admin / AP / AR / Bookkeeping (construction co.)

Job Description

Job Description

Job Summary :

We are seeking a detail-oriented and organized Administrative Assistant / Bookkeeper to support daily office operations for our home construction and remodeling business. This individual will handle administrative tasks, maintain accurate financial records, and assist with accounts payable, accounts receivable, and general bookkeeping duties. The ideal candidate will be dependable, proactive, and comfortable working in a fast-paced environment that supports multiple job sites and ongoing projects.

Key Responsibilities (including but not limited to) :

Perform day-to-day administrative and clerical tasks to support office operations

Maintain accurate bookkeeping records, ledgers, and financial reports

Process and record accounts payable and accounts receivable transactions

Prepare invoices, track payments, and follow up on outstanding balances

Reconcile bank statements and credit card transactions

Assist with payroll preparation and job cost tracking

Manage purchase orders, vendor statements, and expense reports

Maintain organized filing systems (digital and physical) for invoices, contracts, and project documents

Support project managers and leadership with administrative needs and scheduling

Communicate professionally with clients, vendors, and subcontractors

Ensure compliance with company policies and confidentiality standards

Qualifications :

Previous experience in administrative and bookkeeping roles (construction or trades industry preferred)

Proficiency with QuickBooks or similar accounting software

Strong Excel and general computer skills

Excellent attention to detail and organizational skills

Strong communication and problem-solving abilities

Ability to multitask and prioritize effectively in a busy office environment