Executive Assistant

Executive Assistant

Adams Street Partners ("Adams Street") is a global private markets investment manager that has $62 billion in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the seventh year in a row, Adams Street was named one of Pension & Investments' Best Places to Work in Money Management in 2024.

Employees operate as a single global team, integrating the expertise of the firm's investment professionals across five strategies : primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000.

The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide.

Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo, and Toronto.

Executive Assistant Role

Adams Street Partners is actively seeking a highly organized and proactive Executive Assistant to provide direct support to members of our New York investment teams with the flexibility to support additional teams across the firm as needed. This role is instrumental in ensuring operational efficiency and seamless coordination within a collaborative, fast-paced environment. This position requires a minimum of three scheduled in-office days per week, with the flexibility to increase on-site presence based on business needs.

Given our team-oriented culture and shared administrative structure, the successful candidate will bring exceptional organizational skills, technical skills, and work cohesively across departments to support a range of business needs.

Responsibilities :

• Calendar Management : Extensive calendar management and logistical coordination, working across multiple time zones on a global level.
• Travel Planning : Arranging domestic and international travel, including hotel accommodations, ground transportation, restaurant reservations, visas, and any other logistics.
• Expense Management : Preparing, reviewing, and submitting accurate expense reports on behalf of assigned team members, ensuring timely reconciliation of expenses in accordance with company policies.
• Cross-Functional Coordination / Support : Coordinating meetings and travel with other assistants both internally and externally to ensure continuity.
• Administrative Coordination in the Investment Management Process : Including data entry, obtaining signatures, and ensuring investment team communication.
• Data Management : Entering and managing data / activity in CRM platform.
• On-Site Meeting Coordination / Support : Anticipating and gathering relevant meeting and conference materials, including generating client-sensitive correspondence, and proofreading and formatting presentations / documents according to company guidelines prior to distribution. Meeting and greeting clients / visitors in accordance with Adams Street's expectations.
• Back-Up EA Support : Providing back-up as needed to other Adams Street Partners administrative professionals.
• Other Support Responsibilities :

Printing, scanning and electronic file management for investment team members.

Required Skills :

We are requiring a service-oriented demeanor, strong organizational and multi-tasking skills, business acumen and the ability to work in a team environment. We are seeking candidates who view the Executive Assistant role as a long-term career path. Candidates must have demonstrated experience in the above listed duties (in a professional services environment) but also possess :

We offer a competitive U.S. benefits package designed to support health, financial security, and work-life balance. Highlights include medical, dental, and vision coverage; a 401(k) with immediate vesting and employer match; profit sharing; flexible spending accounts (FSA); and paid parental leave, including adoption. Employees also receive generous paid time off, commuter benefits, employer-paid short- and long-term disability and life insurance, and access to additional voluntary benefits.

NYC Pay Range

$80,000 - $105,000 USD