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Proposal Writer

Proposal Writer

SylvanDearborn, MI, United States
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This role is critical in developing comprehensive, compelling, and client-focused proposals for construction projects. While estimators will handle the financial components, the Proposal Writer will be responsible for crafting the narrative and assembling all non-cost elements of the proposal to clearly communicate the value Sylvan brings to each opportunity.

Key Responsibilities

Proposal Development

  • Lead the creation of proposal documents in response to RFQs and bid opportunities.
  • Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs.
  • Integrate project-specific elements such as :
  • Preliminary construction schedules
  • Organizational charts
  • Historical safety information and safety plans
  • Quality program and plan information
  • Site logistics and conditions
  • Manpower breakdowns
  • Relevant past project experience
  • Government forms and compliance documentation
  • Bonding and insurance requirements

Workflow & Checklist Management

  • Follow the established estimating workflow and checklist to ensure all proposal components are addressed.
  • Track progress and deadlines for proposal-related tasks.
  • Ensure proposals are aligned with client expectations and internal strategy.

    • Content Creation & Editing

  • Write, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards.
  • Tailor messaging to highlight Sylvan's strengths, differentiators, and value proposition.

    • Collaboration & Coordination

  • Coordinate with internal stakeholders including Business Development, Estimating, and Division Leaders.
  • Participate in kickoff and review meetings to understand project scope and strategy.
  • Support post-submission follow-up and revisions as needed.
  • Coordinate estimators and GC's to ensure proper communication.

    • Qualifications

  • Bachelor's degree in communications, Marketing, Construction Management, Business, or related field.
  • 3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry.
  • Strong writing, editing, and organizational skills.
  • Ability to interpret technical documents and translate them into client-friendly language.
  • Familiarity with construction terminology, project workflows, and estimating processes.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

    • Preferred Skills

  • Experience working with estimating teams or in a construction environment.
  • Understanding of safety, quality, and scheduling considerations in construction.
  • Ability to manage multiple deadlines and work in a fast-paced environment.
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    Proposal Writer • Dearborn, MI, United States

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