A bit about us :
We are growing automotive group specializing in luxury dealerships throughout Southern California.
Why join us?
- Competitive Compensation
- Full Benefits (Medical, Vision, Dental)
- 401k Match
- Career growth
- Work on challenging projects & develop new strategies
- Fun working environment
Job Details
Job Details :
We are seeking a dynamic and experienced Office Manager to join our fast-paced automotive dealership. This is a permanent position that offers a unique opportunity to play a pivotal role in our organization's success.
The Office Manager will be responsible for overseeing all office operations, financial management, and administrative tasks.
This role requires an individual with strong leadership skills, exceptional problem-solving abilities, and a keen eye for detail.
The ideal candidate should have a strong background in finance, with expertise in payroll management, bank reconciliations, expenses, trend analysis, compliance, invoicing, advanced Excel, budgeting, bookkeeping, and planning.
Responsibilities :
1. Oversee and manage all office operations and procedures, ensuring smooth and efficient functioning.
2. Responsible for financial management, including managing budgets, bookkeeping, bank reconciliations, and expense tracking.
3. Manage payroll, ensuring accurate and timely processing.
4. Conduct trend analysis to assess financial performance and identify opportunities for improvement.
5. Ensure compliance with financial regulations and standards.
6. Manage invoicing, ensuring accurate and timely processing.
7. Use advanced Excel skills to manage, analyze, and present financial data.
8. Lead and motivate the office team, promoting a culture of high performance and continuous improvement.
9. Solve problems quickly and efficiently, ensuring minimal disruption to office operations.
10. Provide excellent customer service, responding to queries and resolving issues promptly.
11. Plan and coordinate office events, meetings, and schedules.
12. Implement and maintain procedures / office administrative systems.
Qualifications :
1. Bachelor's degree in Finance, Business Administration, or related field.
2. A minimum of 5 years of experience in office management, preferably within the finance industry.
3. Proven experience in financial management, payroll management, bank reconciliations, expenses, trend analysis, compliance, invoicing, advanced Excel, budgeting, bookkeeping, and planning.
4. Strong leadership skills, with a proven ability to motivate and manage a team.
5. Exceptional problem-solving abilities, with a knack for finding efficient solutions to complex problems.
6. Excellent customer service skills, with a proven ability to handle queries and resolve issues promptly.
7. Advanced proficiency in Excel, with experience in managing, analyzing, and presenting financial data.
8. Excellent organizational and planning skills, with the ability to manage multiple tasks simultaneously.
9. Strong attention to detail, with a focus on accuracy and quality.
10. Excellent communication skills, both written and verbal.
11. Ability to work in a fast-paced environment, managing multiple priorities while maintaining a high level of performance.
12. Proven ability to maintain confidentiality and handle sensitive information with discretion.
Join our team and enjoy the opportunity to shape the future of our organization while honing your skills in a challenging and rewarding environment.
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