Program Associate

Special Instructions

Employer will not sponsor for employment Visa status.

JOB OVERVIEW

Job Description Summary :

The Office of Graduate and Postdoctoral Affairs (OGPA) works to advance graduate and postdoctoral programs and enhance the graduate student and postdoctoral fellow experience at the George Washington University.

Its mission is to provide support to students, postdoctoral fellows, staff, and faculty engaging in graduate-level work and research by establishing and facilitating communication and cooperation among GW schools and colleges that support graduate education, and by providing guidance for graduate students and postdocs to ensure academic success, professional growth, and wellness.

Through these efforts, OGPA is committed to fostering a greater sense of community and connection for graduate students by creating engaging and valuable experiences.

OGPA includes the Office of Graduate Affairs (OGA) and the Office of Postdoctoral Affairs (OPA). This position fully supports the operations of the Office of Postdoctoral Affairs.

The Program Associate will serve as the liaison between postdoctoral fellows, central units, schools, and postdoctoral mentors.

This position serves as an institutional-wide point of contact and advocate for the GW postdoctoral community. The individual will be responsible for working with departments and other central units such as Human Resources and the International Services Office, on the recruitment, appointment and re-appointment, and onboarding of new postdoctoral fellows.

They will assist in creating and communicating policies and best practices associated with GW postdoctoral work. The Program Associate will work closely with the GW Postdoc Association and other GW entities to support, enhance, and create a broad spectrum of services and opportunities for the postdoctoral community, including the coordination of professional development events.

Many postdoctoral events are also relevant to the graduate student community, and the Program Associate will work with other OGPA staff in expanding these services and creating other social networking and professional development opportunities for the graduate student community.

Job Responsibilities

• Serves as the primary staff member responsible for the recruitment, appointment / re-appointment, and onboarding of postdoctoral fellows.
• Serves as the central liaison for the GW postdoctoral community and for postdoctoral programs. Supports the development and delivery of programmatic services for postdoctoral fellows, including monthly postdoctoral social meetings, management of benefits, career development workshops, and professional seminars.
• Manages central administrative services and day-to-day office operations, including program delivery, event logistics, finance, creation of marketing materials, website content, and data collection.
• Creates institutional-level orientation and training materials for postdoctoral fellows and mentors.

Performs other related duties as assigned. The omission of specific duties does not preclude the assignment of other duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position.

Degree requirements may be substituted with an equivalent combination of education, training, and experience.

Preferred Qualifications

• Experience in Higher Education Administration.
• Technical proficiency and familiarity with PeopleAdmin, Banner, and office productivity tools such as G Suite and MS Office.
• Detail-oriented and possesses significant problem-solving skills and interpersonal skills.
• Ability to manage work effectively at high peak periods and the ability to interact with all levels of administration, faculty, postdoctoral fellows, and graduate students.
• Self-initiated and strong communication skills are preferred.
• The individual should be able to work both independently and collaboratively with a team.

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits.

For program details and eligibility, please visit GW Benefits Programs.

JOB DETAILS

Campus Location : Foggy Bottom, Washington, D.C.

College / School / Department : Academic Affairs

Family : Academic Affairs

Sub-Family : Program Administration

Level : Level 1

Full-Time / Part-Time : Full-Time

Hours Per Week : 40

Work Schedule : Monday - Friday, 8 : 00am-5 : 00pm

Will this job require the employee to work on site? Yes

Employee Onsite Status : Hybrid

Telework : Yes

Required Background Check : Criminal History Screening, Education / Degree / Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants

Employer will not sponsor for employment Visa status.

Internal Applicants Only? No

Posting Number : S013286

Job Open Date : 08 / 29 / 2024

Background Screening : Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement

The university is an Equal Employment Opportunity / Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Documents needed to Apply

Optional Documents :

Human Resource Management & Development

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2013 H Street, NW, 3rd Floor

Washington, DC 20006

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