Senior Contract Administrator Non-Clinical & Purchased Services - Supply Chain Management

JOB DESCRIPTION

Description

Position SUMMARY

Responsible for the negotiation, standardization, consolidation and contract administration for the non-clinical and purchased services contract portfolio.

Interacts with vendors and departments concerning purchasing issues. Responsible for ensuring contract compliance, product standardization and realized savings as it pertains to pricing and service levels.

Demonstrate organizational impact by identifying and coordinating all opportunities for contracting of new and existing equipment, products, supplies and services for all non-clinical departments and facilities across the Interdisciplinary Delivery Network (IDN), and strategically, operationally, and financially prove direct impact on goals / objectives of the unit / department that the job is in.

Primary Accountabilities

Seek to understand and track the entire spend under management and develop current and future needs of relevant stakeholders.

Conduct a business and customer needs assessment in partnership with Value Analysis, and develop initiative project plan including, financial analysis of cost savings, standardization opportunities, and ability to monitor realized savings, to formulate strategies and recommendations about vendors, product reliability, and purchases.

• Demonstrate in depth level of knowledge within a professional area, working knowledge of other areas, and advanced knowledge and expertise on a wide range of products, equipment and services used in non-clinical areas.
• Serve as principal contracting advisor to customers and Value Analysis in acquisition planning process. Provide research and pertinent information to participate in decisions involving contractual matters.

Support Value Analysis Process and Standard Operating Procedure framework to include the implementation activities related to new and existing contracts.

• Act as a focal point for planning, developing, and executing complex contractual goals that meet the needs of assigned stakeholders.
• Demonstrate active engagement with leadership on both cost savings initiatives and product conversions. Utilize benchmark data and other industry trends to identify direct or indirect financial impact, such as cost savings opportunities and / or long- term user and patient satisfaction.
• Communicate regularly in formal and informal settings about quality, and continuous improvement, to address problems promptly.

May obtain input from others to conduct extensive analysis of situations or data to resolve complex issues.

Serve as lead negotiator, generating bids, requests for information and perform as lead representative on contractual issues at stakeholder meetings.

Negotiate and intermediate with team and key stakeholders to achieve business objectives. Build, strengthen, and maintain relationships through regular contact with key customers and stakeholders, vendors and suppliers, using formal and informal opportunities.

• Analyze recommendations to formulate contracting strategies considering Group Purchasing Organization (GPO) programs versus local, competition maximization, pricing arrangements, subcontracting, and matters requiring unique acquisition techniques.
• Negotiate with vendors to ensure that goods and services purchased are priced competitively and that all contracts or pricing agreements meet Health First guidelines and are loaded into the contract repository in a timely manner.

Document and communicate the savings success and engage end users in needed process change and / or product conversion.

• Monitor and provide monthly reports on spend opportunities, product standardization, realized savings, vendor performance to Value Analysis and stakeholder leadership.
• Communicate contract and purchasing strategies to Value Analysis, stakeholders and Buyers. Provide meaningful advice, on-going support and coach in a constructive manner to increase individual and team effectiveness.

Stretch others to look beyond symptoms to identify root cause and reach problem resolution in timely manner.

Continually develop self and others to enhance customer service, personal accountability, productivity, and breadth and depth of knowledge to deliver quality service and customer delight.

Qualifications

MINIMUM QUALIFICATIONS

Education : Bachelor’s degree in Business, Health Administration or related field.

Licensure : N / A

Certification : N / A

Work Experience : Five years experience in sourcing / contracting or leadership role in a complex integrated delivery network or academic medical center.

Work Experience in lieu of Education : N / A

Knowledge / Skills / Abilities :

• Experienced negotiator with software licenses, cloud services, Saas and hosted services, including ability to write statements of work and other application software and software maintenance related agreements.
• Familiarity with non-disclosure agreements (NDAs), HIPAA Business Associate Agreements and consulting services.
• Extensive knowledge of IT software and hardware licensing models used by various vendors for total value management.

PREFERRED QUALIFICATIONS

Education : Masters of Business Administration or Juris Doctor (J.D.) degree.

Licensure : N / A

Certification : Certified Contracts Manager (e.g. CCCM, CPCM).

Work Experience : N / A

Knowledge / Skills / Abilities : Experience with electronic bid platforms (e-RFx).

Job : Corporate Services

Corporate Services

Organization :

Health First Shared Svcs Inc

Primary Location :

United States- Florida - Brevard County- Rockledge

Schedule : Full-time

Full-time

Shift Times :

8 : 00 am - 5 : 00 pm

Job Level : Associate

Associate