Client Service Team Administrative Assistant

Job Description

Job Description

Wilson Elser is a leading defense litigation law firm with more than 1,100 attorneys in 44 offices throughout the United States.

Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms.

We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.

If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Client Service Team Administrative Assistant position in our Chicago Office.

This position offers a flexible, hybrid working arrangement.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities :

• Provides administrative support to an individual, team, department or group in an organization.
• Collects, reviews and analyzes data and prepares reports, charts, budgets, and other presentation materials utilizing word processing, spreadsheet, or specialized software.
• Prepares and distributes reports or other communications on a regular schedule.
• Maintains files, databases, and archives of relevant records.
• Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.
• Schedules and coordinates meetings, travel, and other group activities.
• Manage expense reporting, invoicing, and other routine processes.

Qualifications

• High school diploma required, associate degree preferred
• Must have law firm experience
• 5+ years of relevant experience
• Ability to communicate clearly and professionally, both verbally and in writing.
• Skilled in managing incoming calls, assessing their urgency, and directing them to the appropriate party.
• Proficient in preparing and formatting legal documents.
• Ability to ensure accuracy and compliance with legal standards and firm protocols.
• Experience in drafting professional letters, memos, and other written communications for internal and external use.
• Experience in coordinating and scheduling meetings, including managing calendars and setting up virtual or in-person meetings.
• Competent in managing the front desk, greeting visitors, and handling inquiries.
• Excellent organizational skills with the ability to integrate into a fast-paced environment
• Ability to create, manage, and analyze spreadsheets using basic functions and formulas.
• Experience with basic data analysis tools and software to interpret and present data.
• Open to taking on new responsibilities and challenging tasks

Why Should You Apply?

• Benefits : Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth : Ample opportunities for professional development and advancement
• Employee Perks : Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.

We are unable to consider submissions from recruitment agencies without a current (dated as of 7 / 1 / 2024) agreement in place.

We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected] .

We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued.

Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.