Senior Event Producer

Hello.

We Are DesignScene.

DesignScene is an international creative production agency with offices in London, New York,

Los Angeles and Singapore. We craft design-led events and experiential marketing campaigns

for brands worldwide.

We are looking to strengthen our team with the addition of a Senior Experiential / Events

Producer based in New York to work across digital, hybrid and physical events

and activations.

You will have a minimum of 5 years’ agency experience as a producer with 2 years at a senior

level and enjoy rising to a challenge. Outstanding time management, organisational skills and

a passion for live experiences are essential. Knowledge of content management a plus. Strong

project management skills and client facing experience is a key to the success of this role.

This is an exciting opportunity for a Senior Producer to work with a talented global team on

hugely creative and innovative projects. Our major international clients include Amazon,

Braze, Snap, Roku and Live Nation, for whom we activate worldwide. Domestic and

International travel will therefore be essential.

Versatility is also key in this role - you will have both proven IRL and virtual event experience

and be happy to work across different project types and size, with a flexibility of approach to

ensure the delivery team are supported and the project is delivered to our high standards.

Overview

What is the purpose of the job?

Reporting into the Project Director you will deliver outstanding, commercially successful

projects for our clients worldwide.

You will be responsible for the planning, execution, and closing of projects from initial brief to

execution on-site or online, including post event reporting and analytics.

You will lead client communication to maintain, develop, and grow existing client relationships

as well as working with internal teams, freelancers, and external vendors.

You will play a part in supporting the leadership team with business requirements as well as

being a team player helping to deliver larger projects with multiple producers.

The DesignScene values that we look for are :

Confident

Creative

Innovative

Collaborative

Sound like you? Get in touch!

Location : New York

Employment Type : Permanent

Salary : TBC

What do you have to achieve?

Happy clients, exceeding client expectations and securing repeat business

Driving and inputting into strategic, creative, and executional excellence in both IRL

and digital, including content strategy and creative

The efficient management of the project lifecycle, from briefing creative to delivery, for

both IRL and digital projects

To ensure all deadlines, both internal and client-led, are met

Impeccable project documentation; briefs, budgets, timelines, schedules, playbooks,

etc.

Flawless content management and sign off processes across multiple stakeholders

Efficient and cost-effective supplier briefing and management

Profitable projects through the management of internal and external costs and staff

billable time

Managing client billing schedules and supplier payments

Wrangling teams across departments and time zones

Growth and development of your line report(s) as applicable

Job Activities what do you have to do?

Creative

Possess IRL and digital production insight and knowledge to collaborate on and validate

creative ideas and treatments with the studio team

Write proposals, including creative concepts and event treatments, with both IRL and

digital focus

Briefing of internal and external creatives on studio deliverables

Ability to confidently present proposals in-person and on video calls

Advocate for the client and know their brand

Use experience and knowledge to suggest feasible creative solutions such as products,

suppliers, technology, etc.

Planning

Liaise with relevant stakeholders to agree project brief and approach

Lead client comms ensuring clients are fully informed and engaged

Use project management documentation such as workback schedules, critical paths

and status reports to communicate to client and internal teams

Ensure project timelines and milestones are met, always thinking several steps ahead,

predicting pinch points and managing them effectively

Brief and manage suppliers with full explanation of project scope and budget

Use existing company applications to manage projects in terms of budget, POs,

invoicing, playbooks, etc.

Manage and plan work streams for junior members of the team

Managing and accommodating time zone differences across international teams

Content management including strategy, creative approach, and digital workflows

Management of CMS and other digital platform requirements for event set-up,

registration, etc.

Talent, presenter and speaker liaison and management

Managing

Be the main day-to-day client point-of-contact ensuring seamless collaboration, ironing

out potential issues in a timely manner, and becoming their trusted partner

Management of ambiguity and risk across all aspects of project delivery. Making sure

there is always a plan B and C

The day-to-day line management of any line reports including regular 1 to 1 meeetings,

mentoring and objective setting to make sure team members are both motivated and

working effectively

Build strong relationships with other departments and disciplines in the business to

create a strong team ethic and collaborative atmosphere

Manage the briefing, costing and engagement process for external contractors and

vendors making sure they are the best fit, well briefed and stay on track

Present proposals and budgets to clients and agree sign-off and payment process

Processing of MSAs, SOWs and any other contracting requirements working with legal

Lead Internal and client debriefs to understand any learnings and implement any

improvements for the next project

Delivery

Manage all aspects of final project delivery

Collaborate with other internal stakeholders to sync with the overall event schedule

and client reviews, as well as align content and asset delivery timings

Live event management and show production for both IRL and digital events

Creation of detailed scripts, run of shows and schedules

Run tests, tech checks and full rehearsals

Speaker management for home and studio recordings, live broadcasts and on-site at

venues

Troubleshooting and agile problem solving in a pressured environment

What are the skills required?

Exceptional communication skills with both clients, internal teams and suppliers

Proven client management and the ability to grow accounts organically

Excellent project management

A flexible approach with the ability to multi-task (run more than one project at once)

Proven time management skills

Work under pressure and deal with ambiguity

The ability to identify and manage risk

Attention to detail

What technical knowledge do you need?

Competent use of Apple OS, Google G-Suite, Microsoft Office, Apple Keynote

Quick learning skills for our other platforms such as Slack, Airtable, Float, PROCIM, etc.

Ability to read and interpret CAD layout and fabrication drawings