Job Title : Medical Event Operations Specialist
Duration : 12 Months
Job Location : Fort Worth, TX, 76109
Pay Rate : 33.00 USD per hour on W2
Shift Timing : Monday to Friday, 20 hours per week, 4 hours per day
Job Description :
This role will be responsible for providing a world-class level of customer service on a day-to-day basis that represents Medical Education.
This position will manage key programs within Medical Education from inception to completion and will act as a true business partner with Sales and Marketing to ensure delivery of the highest quality.
Event Management Planning
Manage all aspects of event planning for Medical Education events and courses
Ensure corporate spend is within Health Care Compliance (HCC) guidelines
Communicating the calendar and centre availability working with Cvent system to keep and update course records.
Lead pre-event meetings to help staff make decisions about event design
Works closely with the visiting course organiser to design customized schedules and agendas to coordinate participation of personnel and to achieve goals of visiting surgeons.
Adherence to business conduct policies and procedures. Maintain the highest standards of ethics and compliance
Event Management Execution
Support Medical Education local education events, including management of registration, and digital assets (Save the Date & Agendas)
Support the execution of local Medical Education programs. This may include working with staff, liaising between faculty members, and course attendees.
Reconcile and submit payments for Corporate meeting Card and routinely monitor charges to ensure proper usage
Plan and facilitate logistics for events, including contract negotiations, guest lists, venue preparation, catering, entertainment, transportation, equipment, and marketing materials
Troubleshoot and handle any issues that arise on the day of the event
Utilize technology such Zoom, Cvent, On Arrival, Smartsheet and others as necessary
Generate and download reports as required
Work within and communicate through Cvent or Smartsheet software
Tracks and processes all changes, including updating hotel confirmation numbers and cancellation numbers, room name changes
Provides reports such as : rooming, participants list, ground transportation, group air, arrival and departure, food and beverage, translation etc.
Knowledge of meeting planning policies and procedures.
Event Specialist
Our marketing and business development campaigns allow our clients to grow and foster new partnerships within this industry.Our firm is seeking individuals who are constantly keeping up with the latest technology and thrive in an innovative environment.Our major clients are looking for top talent to...
Communications & Event Specialist
Assists on event committees and provides direction to contract employees engaged in providing support at 20+ yearly events. The purpose of this position is to provide comprehensive administrative, budgetary, financial, and analytical support in managing special events, projects, and city programs. S...
Event Specialist
The Event Specialist will handle planning, implementation, and reporting of marketing events, such as conferences, trade shows, seminars, account events, virtual events and other customer-related events. Responsibilities include but are not limited to pre-event consultation and planning (including o...
Events Specialist
The events specialist will work with the Public Affairs team in organizing, planning and executing high-quality events. He/she will work with the Public Affairs team to identify event objectives, brainstorm event concepts and then follow through on their budgeting, planning, execution and evaluation...
Event Support Specialist
The event support specialist utilizes Event Management System and Computer Aided Design software to print daily event reports and event space designs to accomplish daily tasks. The event support specialist oversees part-time staging assistants and is directly responsible for setting open lounge spac...
Events Marketing Specialist
Partner with Global Events to oversee the industry and top-tier Sabre-hosted events including planning, logistics, attendance, presentations, and branding. Secure, manage, and ship marketing branded assets and giveaways to create “event in a box” for the sales team to set up at regional and customer...
Event Specialist
Job Title: Medical Event Operations Specialist. Manage all aspects of event planning for Medical Education events and courses. Lead pre-event meetings to help staff make decisions about event design. Support Medical Education local education events, including management of registration, and digital ...
Marketing Events Specialist - Remote
Their primary role is to ensure the seamless execution of these events, from initial planning to event commencement. Research and select appropriate venues, accommodations, and facilities for events, ensuring they align with the event's purpose and size. Selected Candidate is responsible for coordin...
Driver - Event Specialist - Barista
We specialize in FUNdraisers, Birthday Parties, Corporate Events, Sport Events, and so much more! . Including, but not limited to the following: * •Greeting and serving customers with consistent positivity & enthusiasm * •Be comfortable driving Kona Ice truck to and from events * •Taking orders...
Events Specialist - Austin, TX
The Events Specialist will be responsible for planning, executing and reconciling conferences for the Neuromodulation division. Facilitate completion of pre-event activities within required timelines: Ensure Marketing Communications understand the specs for any custom design requirements; Reserve ne...