Physical Plant and Campus Security Specialist

JOB TITLE : Physical Plant and Campus Security Specialist

Submit your CV and any additional required information after you have read this description by clicking on the application button.

DEPARTMENT : Physical Plant

REPORTS TO : Executive Director of Operations

PRIMARY PURPOSE / POSITION SUMMARY :

The Physical Plant and Campus Security Specialist is responsible for performing management support activities that will ensure the smooth and efficient operations functions of the University, including the Physical Plant and Campus Security Offices.

This position regularly exercises independent judgment and discretion while efficiently and effectively accomplishing complex and multi-layered tasks in support of the operations functions for Dominican University.

Functions include vendor management, purchasing, scheduling, budget reporting, and support of the Executive Director of Operations, as well as the operational offices of Construction Management, Campus Safety, Maintenance, Grounds, and Auxiliary services, as well as interaction with municipal government offices, the business office, and the human resource office at Dominican University.

Phone calls and consistent communication (both internal and external) are a daily requirement of this position.

DUTIES AND RESPONSIBILITIES :

• Support improve operations, decrease turnaround times, streamline work processes, and work cooperatively with staff to provide quality services to the University's employees, students, and patrons.
• Maintains confidentiality and unquestionable integrity.
• Prioritize multiple tasks, work effectively toward completion of assigned tasks, meet short deadlines, and take direction.
• Produce accurate work with frequent interruptions.
• Completes special projects as assigned.
• Coordinates and maintains schedules, records, and other organizational tasks for the department.
• Gives and receives information requiring independent judgment or discretion regarding specific business of the University by telephone or direct personal contact on behalf of the department.
• Handles requests for general information, complaints, and inquiries regarding department / University policies and procedures to ensure efficient operations.
• Accurately prepares departmental reports from raw data, which includes generating charts and graphs on the computer.
• Creates, copies, and distributes reports in a timely manner to ensure accurate information is distributed appropriately with direction and independently.
• Oversees budgets / billing / invoices for the department.
• Orders supplies as needed through various vendors.
• Oversees Annual Operating Budget.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.
• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals consistent with the duties of this position.
• Write routine reports consistent with the duties of this position.
• Present information and respond to questions from administrators, staff, and the general public that are consistent with the duties of this position.
• Other duties as required and / or assigned by supervisor.

Custodian of Records for the Physical Plant and Campus Safety Departments :

• Maintain / Review / Approve / Archive
• Legal correspondence
• University Memberships
• Organizational Charts
• Physical Plant and Campus Security web pages

REQUIRED QUALIFICATIONS :

• Excellent verbal and written communication skills
• Proficiency in Microsoft Office applications
• Exceptional analytical skills to sift through high volumes of data and information
• Must have the ability to learn and utilize new software programs as systems are upgraded
• Perform duties in full compliance with all University requirements and policies
• Must be committed to fostering an equitable and inclusive working and learning environment
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

PREFERRED QUALIFICATIONS :

• Experience in a business / Operations / Campus Security work environment
• Previous Experience with departmental purchasing
• Proficiency in Excel, Spreadsheets, and other database applications
• Proofreading skills and bookkeeping / accounting experience

Physical Demands :

• Ability to spend long durations of the workday sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Salary and FLSA Status

• Salary : $22 to $25 - hourly
• FLSA Status : Non-Exempt, 40 hours week
• Comprehensive health, dental, and vision insurance
• Retirement plan with employer matching contributions
• Tuition remission for employees and their dependents
• Flexible spending accounts (FSA)
• Generous paid time off (PTO)

Employment at Dominican University is contingent upon the successful completion of a background investigation.

About Dominican University

Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago.

Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees.

It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.

Dominican currently enrolls over 3,300 students, including 2,280 undergraduates and 1,027 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian.

Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid.

Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income;

and 58% are eligible for low-income MAP grants from the State of Illinois. Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.

S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups.

For more information, visit www.dom.edu.

Expectations for all Dominican Employees :

To support the University's mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building.

This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.

Institutional Statement

Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Equal Employment Opportunity Statement

Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans.

If you need accommodations due to a disability, you may contact us at [email protected] for assistance.

J-18808-Ljbffr