Bilingual in Mandarin Chinese Purchasing Specialist

Job Summary

The Purchasing Specialist is responsible for sourcing, negotiating, and purchasing products for a fitness equipment manufacturer, wholesaler and distributor.

This role involves evaluating suppliers, negotiating contracts, managing supplier relationships, and ensuring that all procurement activities are aligned with the company's goals and policies.

The specialist will ensure timely and cost-effective procurement to support the companys financial goals.

Key Responsibilities

Sourcing and Procurement :

• Identify and evaluate potential suppliers based on price, quality, selection, service, support, availability, reliability, and distribution capabilities.
• Conduct market research to stay updated with industry trends and identify new suppliers.
• Prepare and process purchase orders and requisitions for goods, ensuring inventory levels meet demands.

Negotiation :

• Negotiate contracts, terms, and pricing with suppliers to secure favorable terms and conditions.
• Develop and maintain strategic relationships with key suppliers in the industry.
• Resolve any issues or discrepancies that arise with suppliers, ensuring smooth procurement operations.

Supplier Management & Quality Control :

• Monitor supplier performance to ensure compliance with contractual terms and company standards.
• Conduct regular reviews and audits of suppliers to ensure quality standards are met.
• Enforce product drawing / spec and proper packaging is used by suppliers.
• Obtain product samples to initiate testing of product quality.
• Manage supplier databases and maintain accurate and updated records.

Cost Management :

• Analyze purchasing trends to identify cost-saving opportunities.
• Develop and implement strategies to reduce procurement costs while maintaining product quality.
• Track and report key functional metrics to reduce expenses and improve effectiveness.

Compliance and Documentation :

• Ensure all procurement activities comply with company policies, procedures, and ethical standards.
• Maintain accurate records of purchases, pricing, and other relevant data, particularly for consumer product lines.
• Prepare reports on purchasing activities, including cost analyses and supplier performance evaluations.

Collaboration :

• Work closely with other departments, such as sales & marketing, inventory management, and logistics, to ensure timely delivery of goods and services.
• Coordinate with the inventory management team to manage stock levels and avoid disruptions in the supply chain.

Qualifications

• Experience :
• Proven experience as a Purchasing Specialist or in a similar role within the wholesale / distribution or manufacturing industry.
• Experience in negotiating contracts and managing supplier relationships.

Skills :

• Strong negotiation and communication skills.
• Excellent analytical and problem-solving abilities.
• Proficiency in procurement software and Microsoft Office Suite.
• Strong organizational and time-management skills.

Attributes :

• Detail-oriented and able to work under pressure.
• High level of integrity and ethical standards.
• Ability to work independently and as part of a team.

Work Environment

• Office Setting :
• Typically works in an office environment with some evening office hours.
• Require travel oversees to visit suppliers or attend industry tradeshows.

Salary and Benefits

Compensation :

• Competitive salary based on experience and qualifications.
• Performance-based bonuses and incentives.

Benefits :

• Health, dental, vision and life insurance.
• Retirement plan with company matching.
• Paid time off and holidays.

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