Interim Operations Manager

Gamelan Sekar Jaya (GSJ) is a nonprofit organization dedicated to the study and presentation of Balinese performing arts.

Our mission is to foster artistic exchange between Bali and the United States through residencies, workshops, performances, and the creation of innovative new works of music and dance;

and to share the excitement of this exchange with diverse audiences in California, the US, and abroad. Through our shared commitment to the incredible artistic tradition of gamelan, GSJ has built a unique and thriving community that is both diverse and multi-generational.

Our 60+ member company is currently celebrating its 45th year and has been lucky enough to host many of Bali’s most renowned artists.

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

GSJ has been called the finest Balinese gamelan outside of Indonesia by Indonesia’s Tempo Magazine, and has performed in venues ranging from San Francisco Symphony Hall to remote village squares in Bali.

While we are widely known for our artistry as a performance group, our greatest pride is in the meaningful contributions we have made to a profound cultural exchange, one that has affected the lives of countless people both in the US and in Indonesia.

As an organization, we are deeply committed to fostering a spirit of inclusivity that both attracts and celebrates the cultural diversity that makes our community so unique.

We are currently seeking an Interim Operations Manager to help guide GSJ through a period of leadership transition. Key responsibilities of this role include managing fundraising efforts, program development, public relations as well as management of projects and office staff.

The position requires a unique ability to work both independently with limited paid staff and also collaboratively in an organization where both guest artists and members play integral roles in generating and implementing artistic vision.

The ideal candidate will be passionate about the performing arts and will be curious, if not knowledgeable about Balinese music and dance.

Above all, they will be a strong communicator who appreciates both the challenge and the value of managing multiple stakeholders in an organization that is powered largely by committed and passionate volunteers.

The initial target duration for the role is 6 months, with possibility of extension or conversion. This is a part-time (.

75), hybrid position, based out of our Banjar (community center) in South Berkeley, CA. We offer a flexible, stimulating and supportive work environment.

Performances and visits to rehearsals may necessitate some evening and weekend work.

Responsibilities

• Fundraising and fiscal management
• Under the advisement of the GSJ Board, implement a fundraising plan. Find and pursue funding opportunities, including (but not limited to) grants and the cultivation of individual donors.
• Manage collaborative process of conceiving and generating grant proposals via consultation with Steering and Artistic Committee and / or Board;

write and submit proposals, and ensure reporting requirements are met for awarded grants, working with staff as necessary.

• Work with Treasurer to generate and monitor quarterly operating budget.
• Ensure that bookkeeping tasks are completed, delegating to staff as necessary.
• Project Management and Supervision
• Manage logistics of performances in collaboration with the artistic team; manage projects, educational workshops, guest artist residencies and other programs including planning, generation of timelines, logistics, travel arrangements, contracts, invitations.
• Negotiate contracts and fees in connection with the above activities, in partnership with organization leadership.
• Oversee paid staff and delegate individual tasks; oversee implementation to ensure follow through in a timely fashion.
• Oversee management of GSJ's property / facility.
• Oversee membership administration.
• Public relations and marketing
• Maintain publicity and marketing efforts.
• Oversee public representation of GSJ in all written and visual materials, including brochures, flyers, web pages content, press releases, and related material.
• In close collaboration with GSJ leadership, help facilitate representation of the organization to the public, including audiences, granting agencies, donors, sponsors, and other external stakeholders, actively involving participation of appropriate GSJ members.
• Internal communications
• Act as primary liaison in day-to-day health and welfare of guest artists.
• Facilitate communication and encourage volunteer participation at all levels of membership.
• Assist in mediating differences between members, committees, and staff.
• Operating procedures documentation
• Collaborating with the organization’s archivist to build out operating procedures and streamline internal filing system.

Preferred Qualifications

• Minimum of 3 years in a leadership role at a non-profit organization with responsibilities that include both staff and financial management.
• BA degree or higher
• Demonstrated ability to successfully manage fundraising efforts
• Demonstrated ability to build and maintain relationships with stakeholders
• Skilled at seeking out and synthesizing input from a variety of stakeholders
• Ability to communicate an organizational vision to performing members, audiences, sponsors and donors
• Ability to independently track and manage multiple projects simultaneously and effectively delegate tasks
• Experience working and communicating cross-culturally
• Interest in the performing arts and specifically in GSJ’s mission
• Previous management / supervisory experience
• Flexibility and willingness to work occasional nights and weekends

Nice-to have :

• Experience in an arts non-profit organization
• Passion for Balinese or Indonesian arts
• Proficiency or fluency in Bahasa Indonesia
• Expertise in developing marketing strategies and utilizing social media platforms to reach new audiences

To apply, please send your resume / CV and cover letter to [email protected].

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