Executive Assistant

Newmark Group, Inc. (Nasdaq : NMRK), together with its subsidiaries ( Newmark ), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle.

Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies.

Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.

For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of June 30, 2024, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,800 professionals around the world.

To learn more, visit nmrk.com or follow @newmark.

Job Description :

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals.

Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Essential Job Duties :

• Manage the team’s day to day operations (add visitors to security, order lunches for meetings, greet visitors, client outreach via emails / phone etc)
• Assist in the deal process which includes creating and sending Real Capital Markets email blasts, Real Capital Markets confidentiality agreement negotiations / approvals, coordinating deal room access with investors, create and maintain marketing status reports in real time, create offer matrices, etc.
• Assist, coordinate and / or create presentations, BOV / report covers, marketing timelines in InDesign and Keynote (ideally)
• Track deal pipeline
• Coordinate deal press releases and Linkedin postings with brokers and the marketing / communications team
• Via Ideal, update and maintain CRM and investor lists, team pipeline, RCM (deal info) and invoicing and marketing expense tracking
• Coordinate work travel for client meetings, conferences (ex. ULI Spring and Fall meetings) as well as organize client events (boat, golfing, fishing, skiing, etc)
• Prepare expense reports and manage the team’s expense budget (client events, charity / donations, sponsorships for industry groups)
• Candidate must possess strong communication skills, organizational skills, and attention to detail
• Handle other duties as specifically designated by department
• Maintain a good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues
• Proficiency in Microsoft Suite (Word, Excel, Power Point, Outlook), Real Capital Markets, CoStar, RCM systems, InDesign, Keynote (ideally)

Skills, Education and Experience :

• High School diploma or General Education Degree (GED) required, & 2 years' work-related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose / proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Real Estate License a plus
• May perform other duties as assigned.

Salary : $70,000 - $75,000 annually

The expected base salary for this position ranges from $70,000 to $75,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held.

In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.

g., deferred cash, equity, etc.).

Working Conditions : Normal working conditions with the absence of disagreeable elements.

Note : The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.