Executive Assistant

Executive Assistant Location : Twinsburg, OH (Hybrid work arrangement may be available after initial training period) Compensation : Commensurate with experience.

Opportunity Summary : Are you a proactive powerhouse with an eye for detail? We're seeking a top-tier Executive Assistant with a minimum of 3-5 years to support our leadership team and be a crucial part of a rapidly growing, industry-respected equipment installation and repair company.

Your role as an Executive Assistant will be pivotal in upholding our customer obsessed culture and enhancing our respected position within the industry.

You'll be the backbone of service and operations, embodying unwavering commitment and driving efficiency in managing executive tasks.

In our dynamic environment, your adaptability and commitment to embracing change will play a crucial role in our company's ongoing evolution.

Be part of a founder-led, rapidly growing business supporting Fortune 500 manufacturers around the country. Join us on this exciting journey! Job Duties :

• Manage executive calendars, coordinate technician schedules, and assist with team’s travel arrangements.
• Assist with personal / adhoc tasks such as run errands to the post office, pick up packages or receive deliveries
• Act as a liaison between executives, clients, and internal teams, ensuring clear and efficient communication.
• Prepare and edit correspondence, reports, presentations, and documentation related to equipment installations, repairs, and maintenance.
• Prepare and maintain company policy documentation and communicate updates to the team as necessary
• Coordinate meetings, conferences, and site visits, ensuring all necessary arrangements are made using company guidelines
• Handle confidential information regarding client contracts, vendor agreements, and sensitive company data.
• Assist with shop activities such as managing parts and uniform inventory and procurement processes for equipment and supplies.
• Add and maintain customers, contacts, etc. keeps the Quickbooks information accurate and free from errors.
• Enters purchase orders, creates procedures, policy documents, etc.
• Review and reconcile expenses against receipts, manage invoices, and assist with budget tracking and job costing activities related to installations and repairs.
• Support HR lead with activities such as onboarding new technicians, managing work schedules, and assisting with training coordination.
• Drafts procedures for administrative team on daily duties and projects
• Improve use of existing online tools for productivity, i.e. Paychex, QuickBooks Online, QB Time, Trello, FastFields, etc.
• Keeps track of compliance on Supplier platforms such as Avetta and ISN
• Research industry trends, vendors, and potential partners to support executive decision-making.

Requirements :

• A high degree of proficiency with Microsoft Office tools (Word, Excel, Outlook, PowerPoint)
• Administrative Assistant and experience.
• Receptionist experience.
• A high degree of accuracy in completing work assignments.
• Excellent communication and people skills.
• Excellent organization skills.
• Strong multi-tasking ability.
• At least a high school diploma.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Flexibility and adaptability to prioritize tasks in a dynamic, fast-paced environment; Ability to work with tight deadlines;

works well under pressure

• Knowledge or experience in equipment maintenance or repair logistics is a plus.
• Conveys a positive and team-oriented attitude
• Ability to quickly learn new software programs and implement use of its functionality across the organization
• Ability to work independently with minimal oversight
• Must be proactive and a creative problem solver
• Experience with handling stressful situations

Keywords : Executive Assistant, Twinsburg,OH, Microsoft Office, Schedule Meetings, Payroll, Hotel reservations, Airplane tickets How to Express Interest - Click the Apply button and follow the online instructions.