Project Coordinator - International

Job Purpose

Leads the planning, managing and delivery of business systems solutions and associated applications, technical support services in support of business objectives.

Includes project planning, estimating, execution, and implementation of projects. Responsible for working closely with the Sr Regional Liaisons, Senior Director, coordinators, and Technology Services teams to ensure the efficiency and effectiveness of systems solutions deployed in support of the global business goals and objectives.

Essential Job Functions

1. Strategizes, designs and implements standards and procedures for global project management, reporting and documentation of impact and outcomes.

Leads large projects or initiatives supporting the global business goals and objectives.

2. Creates detailed project status reports, risk assessments, charters and issue logs for management and project team. Leads all aspects of a project including initiation, planning, monitoring, implementation and closing.

3. Creates and maintains a project plan, consults in departmental meetings, creates and delivers presentations. Strategic planning support with senior leaders.

4. Maintains and tracks project budgets, processes invoices, performs budget analysis; including cost variances, schedule variances, and earned value.

5. Provides direction to the project team staff in a matrix environment including conflict resolution. Uses critical path methodology and change skills to manage assigned projects.

6. Communicates effectively and concisely with the project stakeholders through verbal, written and face-to-face communication.

7. Supports contract administration and supports vendor relationships including service delivery and overall performance as pertains to assigned projects.

8. Analyze trends, develop and maintain a global program for organizational learning and sharing of experiences, internally and externally.

Job Requirements

3 years of experience. Must be well organized and systematic in work processes, possess excellent communication and collaboration skills with the ability to work effectively with groups and in the conduct of meetings.

Proven understanding of the Project Lifecycle and Software Development Lifecycle; competent in the use of MS Word, MS Excel, MS Visio, MS Outlook and other tools that would be used for communication / documentation purposes.

Proven ability to work well individually within a team environment; delegate and share decision-making with team members as appropriate.

Must have strong leadership skills and able to lead project personnel, exercising strong interpersonal skills; manage multiple projects simultaneously.

Proven management of complex system implementations (Oracle preferred). Mentors team members to increase project management knowledge, skills, and abilities in the Project Management Office.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.