With offices in New York City, Connecticut, and Florida, the firm is comprised of 140+ experienced professionals who value entrepreneurship, intellectual rigor, hard work and continuous improvement.
Job Responsibilities :
- Work with a team of two Administrative Assistants, the Administrative Manager, and the Office Manager to provide overall daily support for the business.
- Provide backup for main reception coverage as needed.
- Welcome and greet visitors and employees, determine nature and purpose of visit, and direct or accompany them to their designated destinations.
- Handle incoming inquiries and direct them to the appropriate department(s).
- Register and confirm expected visitors and guests with building security.
- Order office supplies and other common use items for office and remote employees, including café supplies, equipment toner, printer paper, freight, shipping supplies, etc.
- Review, code, and approve expenses and expense reports using Concur.
- Coordinate meetings, including managing the conference room calendars, ordering food, set up the conference room and interact with visitors and clients.
- Ensure all floors are stocked with snacks, beverages, and general office supplies.
- Retrieve, scan, and distribute incoming and outgoing mail and packages daily.
- Manage various daily reports.
- Assist with companywide events including weekly office lunches and other social events.
- Coordinate and set up Zoom meetings, managing from start to finish flawlessly.
- Responsible for handling general administrative duties such as copying, filing, faxing, printing, binding, typing, and assisting with ad-hoc projects.
- Maintain a positive and professional demeanor that reflects the values and standards of the organization.
- Learn and adapt the firm’s procedures, processes, and techniques, ensuring optimal alignment with the firm’s overarching goals and objectives.
Desired Skills and Experience :
- Bachelor’s degree or equivalent work experience.
- 2+ years of administrative experience, preferably within the financial services or legal sectors.
- Excellent organizational, written, and verbal communication skills.
- Proficiency with MS Office Suite
- A friendly, approachable attitude and enjoys working with a team.
- Strong ability to multi-task and adapt to changing priorities.
- Highly motivated, driven to learn new skills, and proactive in seeking opportunities to contribute and enhance value.
- Demonstrated ability to collaborate effectively within a team environment, fostering a cooperative atmosphere and contributing to shared goals and initiatives.
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