Administrative Assistant

Company Description :

Potomac Hospitality Group (PHG) is a hospitality management company based in Bowie, Maryland. PHG is passionate about creating connections with people through food, community, and fellowship.

The company is known for providing impeccable service, food service solutions, and attentive follow-up. PHG offers services such as event catering, food service contracting, restaurant concepts, craft services, backstage catering, and hospitality management.

We are known for curated hospitality experiences in the Greater Washington and Baltimore Metropolitan area and more recently throughout the United States.

Role Description :

This is a full-time on-site role for an Administrative Assistant at PHG located in Bowie, MD. The Administrative Assistant will be responsible for providing administrative assistance and clerical skills to executives, offering phone etiquette and communication expertise, and taking on other tasks as assigned by the executives.

We are looking for an individual with excellent interpersonal and organizational skills to provide personalized secretarial and administrative support in a timely manner.

you will work on a variety of tasks related to daily activities of a busy catering and restaurant management company.

What you'll do :

• Maintain complete knowledge of and comply with all departmental policies / service procedures and standards
• Maintain positive relations with clients at all times via email and / or phone communications and correspondence
• Familiarity with corporate catering and restaurant operations is a plus
• Monitor and maintain cleanliness, sanitation and organization of assigned work areas
• Tripleseat or Caterease experience is a plus
• Expert in Microsoft Suite, Google Workspace and Canva preferred
• Schedule daily activities and in-house groups
• Schedule executive travel, meetings and speaking engagements
• Assist in planning community and special events as needed
• Assist department heads with new hire onboarding
• Process gift certificates when needed
• Process invoices for events-entertainment, decorations, production and others
• Assist events team to ensure efficiency in logistics
• Order office supplies as needed
• Coordinate food and beverage meetings minutes.
• Maintain stationary supplies & proper filing systems.
• Customer Service, prior admin experience preferred.
• Excellent organizational skills.
• Clear, positive, energetic communication skills.
• Able to deliver and communicate to diverse crowd of associates.
• Excellent communication and literature skills.
• Food & beverage or culinary experience preferred.

Qualifications :

• Experience in administrative assistance and executive administrative assistance
• Excellent phone etiquette and communication skills
• Strong clerical skills, including data entry, filing, and record keeping
• Organized, detail-oriented, and able to prioritize tasks effectively
• Ability to work collaboratively with management and other administrative personnel
• Bachelor's degree in Business Administration, Secretarial Studies, or related field preferred
• Experience in the hospitality industry is a plus
• Must be willing to work 40 + hours a week and travel when necessary
• Benefits package included
• Salary dependent upon experience
3 days ago