Business Office Coordinator

Job Description

Job Description

ABOUT OUR SCHOOL

Atlanta International School (AIS) offers the full International Baccalaureate (IB) continuum to all students, from 3K through grade 12.

Our challenging academic programs develop internationally-minded, critical-thinking students able to take complex and often disparate knowledge, concepts and skills, and forge these into new and unique ways of solving problems.

We provide a rigorous education in a diverse, multicultural, multilinguistic community where the reality and hope of human potential are in action.

Our mission at AIS is to develop courageous leaders who shape their world for the better. All AIS employees believe deeply in the potential of each student, value critical thinking (their own and students’) and know learning can be fun and exciting.

AIS offers an incredible spirit of community and diversity of perspectives that come from students, families, and employees representing more than 90 nationalities and over 60 languages.

JOB PURPOSE

The Business Office Coordinator is the first point of contact for visitors to the Business Office, and assists with Accounts Payable, Cash Receipt processes and customer service tasks.

This individual is proficient and effective in business and accounting procedures and works well with staff and parents.

Position : Business Office Coordinator

Division : Business Office

FLSA : Exempt

Position Status : 12-month employee

AIS Position Status :

Hours per week : 40 (1.00 FTE)

Reports to : Director of Accounting

Start Date : Immediate

Application Deadline : September 15, 2024

This is a full-time, 12-month position immediately available. The start date can be flexible.

RESPONSIBILITIES

• Receptionist for the Business Office, assisting faculty, staff, students and parents
• Executive assistant to the Head of Finance and Operations, assisting with scheduling appointments and managing calendar
• Processes weekly accounts payable batch as it relates to check requests, travel reimbursements, Parent Organization requests and miscellaneous payments
• Follows up on discrepancies in accounts payable requests until final resolution is achieved
• Creates new vendors in the accounting system after collecting W-9 information as needed
• Processes cash receipts, including cash, checks, and credit card activity
• Supports Business Office staff, incoming mail processing and filing of accounting records
• Assists with the yearly enrollment process
• Other duties as assigned

REQUIREMENTS

• Minimum two-year college degree is required. Bachelor degree is preferred, in Accounting, Business or Finance.
• Experienced in customer service
• Familiar with handling some accounts payable and cash receipts processing and data entry
• Experience with automated accounting systems
• Excellent written and oral communications skills
• Positive attitude as a can do oriented team player
• Bilingual ability and international experience preferred
• Ability to deal sensitively with confidential information with high degree of professionalism

KEY ROLE COMPETENCIES

• Adaptable
• Collaborative
• Analytical
• Reflective
• Self-motivated
• Detail-oriented
• Professional

TO BE CONSIDERED

To be considered for the above-mentioned position, please submit the following items : a letter of interest, resume, and email and phone contact information for three professional references with at least one being supervisory in nature by the stipulated deadline.

Incomplete applications will not be reviewed. We will contact those applicants whose skills and experience best match our needs.

Due to the high volume of applications, we regret that we are not able to take or return phone calls regarding employment.

AIS is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the metropolitan Atlanta area and the United States at large.

We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws.

AIS takes affirmative action in support of its policy to employ and advance all qualified candidates.

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