Executive Assistant To Ceo

Job Description

Job Description

Who We're Looking For :

Our ideal executive assistant is a talented professional who is super organized, cares about details and has previous experience providing high-level administrative support to an executive or in a similar capacity.

You are proactive, extremely confidential, and have a strong work ethic. You have grit, a good sense of humor and the ability to remain calm under pressure.

You must enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and team-oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Both the real estate industry and this role are not a standard 9 to 5 job, so we need someone who is passionate about the work they do and the impact that they have on a company and our clients.

This is a long-term role in a high-pressure organization with high stakes as you will be supporting an industry-leading CEO in a growing organization.

If you aren't willing to grow, be challenged, put into high-pressure situations and deal with challenging people / clients, then please don't apply as this is what we are looking for and we want to be respectful of your time.

If you are and you can handle it, then this might just be the perfect position for you.

This is not a remote position. This is an in-office role.

Compensation : $70,000+

$70,000+

Responsibilities :

• Maintain the executive’s calendar and schedule all calls, meetings, conferences, and appointments. Both personal and professional.
• Answer phone calls and emails, return messages, and filter to the appropriate individuals in order to protect the CEO’s time.
• Create travel itineraries and prepare any materials as necessary (electronic or paper).
• Take minutes / notes at specified meetings and prepare for distribution when necessary.
• Daily morning agenda update to CEO including the day of appointments / action items.
• Organize and coordinate the CEO’s daily schedule, including but not limited to managing his calendar; prioritizing his tasks and duties;

and scheduling and prepping him for all appointments and meetings.

• Take client meeting notes and create action items for each call and delegate responsibilities.
• Manage CEO’s travel arrangements, teaching engagements, vacations, and personal appointments.
• Help to coordinate Events for the CEO and Company (speaking engagements and marketing and coordination of the events).
• Strategize and assist with creating engaging content to be promoted on CEO's social media channels
• Complete special projects as needed for the CEO and team.
• Remember important dates - birthdays, anniversaries, etc.
• Help prepare Comparative Market Analysis reports prior to the CEO’s listing appointment.
• Attend Listing Appointments with the CEO, within standard office hours.
• Assist CEO with getting contracts and agreements signed for CEO’s clients.
• Connect with and foster relationships with current, potential, and past clients!

Qualifications :

• Willing to commute to and work in office located in Winchester.
• Proven experience as an Executive Assistant.
• Real estate experience is a benefit, although not required,
• Bachelor's Degree,
• Tech savvy and strong working knowledge of a variety of computer software applications. iPhone and Apple Products Experience is highly preferred.
• EA must be knowledgeable of current social media trends, and apps, and have knowledge in creating effective content and engaging the followers / audience.
• Strong organizational skills and the ability to perform and prioritize multiple tasks with excellent attention to detail.
• Excellent verbal and communication skills with high attention to detail in composing, typing, and proofing materials.
• Charismatic with a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Able to make quick and effective decisions, solve problems, as well as maintain confidentiality without having to be micromanaged.
• Ability to meet deadlines and stay calm under pressure in a fast-paced, quickly changing environment.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Flexible and adaptable to changing schedules and demands.
• Strong interpersonal skills and ability to deliver a high level of customer service to luxury clientele : people-oriented, welcoming, warm, communicative and attentive.
• Competitive and committed to personal and professional growth.

About Company

Nationally recognized real estate in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023 with over a billion dollars in residential real estate sales over the past 20 years.

As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals.

We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career.

Enjoy a fun, team-oriented atmosphere. Monthly team outings.

Values : Humble, Driven, Professional, Integrity, Relationships