Job Description : PURPOSE :
Performs diverse administrative duties, typically for one or more managers, senior staff members, and / or an organizational unit.
Acts as an information source on organizational policies and procedures; gathers, compiles, and reports information relevant to a given assignment;
participates in planning of functions; administers organizational correspondence control; and provides assistance to department members.
Produces a variety of documents / presentations utilizing standard PC software.
ESSENTIAL FUNCTIONS :
Provides administrative support to mangers and senior management.
Prepares correspondence, spreadsheets, documents, and reports in a variety of programs including Adobe Acrobat and MS Excel, PowerPoint, and Word.
Makes travel arrangements and processes travel and other business expenses.
Provides telephone coverage.
Schedules internal and client meetings, maintains calendars, coordinates team meetings, and schedules conference calls.
Serves as back-up for other Administrative Assistants.
Files and maintains physical files and supporting documentation.
Creates, edits, prints, and distributes materials.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education Level : High School Diploma or GED
Experience : years experience in an administrative, clerical, or operations role
Preferred Qualifications
Knowledge, Skills and Abilities (KSAs)
Adept at learning new technologies to perform data entry, manage calendars, and create reports., Proficient
Proficient in Microsoft Office applications., Proficient
Strong time-management and organizational skills, Proficient
Excellent communication skills both written and verbal, Proficient
The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes them ineligible to perform work directly or indirectly on Federal health care programs.
Must be able to effectively work in a fast-paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.
Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.
Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging.
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