JOB DESCRIPTION
The Office Administrator will support a large corporate engineering firm's office in Houston. We are looking for someone who is a go-getter and excited about joining a very close-knit team with fantastic culture.
They would be working alongside 3 other admins to handle an office move and archive work as well as the general day-to-day office tasks.
We are looking for a leader that can stand on their own and manage the office they are covering during this time of transition.
This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.
There is a strong potential for growth in this role as well.
Responsibilities include :
1. Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
2. Facilities support, for example calling a plumber or repairman as needed
3. Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
4. Preparing the office, catering, conference rooms etc. for visits from Executives
5. Support organization and documentation for a fleet of about 14 vehicles
6. Coordinate with security and IT for key card access for any new hires
7. Any other ad hoc administrative support duties that arise
REQUIRED SKILLS AND EXPERIENCE
- 8+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Experience managing direct reports or desire to do so
- Supporting an office, rather than an individual or small group
- Invoice processing experience
- Ability to work with executives in a professional manner and greet all guests
Salary ranges from 60 - 65k depending on experience level.
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