Senior Academic Program Coordinator, College of Pharmacy, Academic Affairs

Job Posting Title :

Senior Academic Program Coordinator, College of Pharmacy, Academic Affairs

Hiring Department : College of Pharmacy

College of Pharmacy

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : General Notes

General Notes

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes : insurance and Teachers Retirement System (TRS) retirement benefits ;

paid vacation, sick and holiday time off ; access to employee professional development and wellness services ; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program, and more.

The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.

This position may occasionally be required to work additional hours or weekends to complete time-sensitive projects, attend events or facilitate educational programs.

Purpose

The Senior Academic Program Coordinator provides student and faculty-facing support in the professional Doctor of Pharmacy (Pharm.

D.) program for exams, core course and curricular implementation, assessment and innovation, and administrative and committee coordination.

Responsibilities

Student Assessment Management : The college measures critical milestone achievements required for the Pharm.D. program throughout the academic year.

This role trains new Pharm.D. students, instructors and teaching assistants on taking and administering assessments. Assists with editing and troubleshooting of exams and quizzes for instructors as needed.

Administers and proctors exams as needed. Facilitates exam reviews and coordinates the scheduling, administration and proctoring for make-up and accommodated exams.

Creates and publishes results for students. Manages and oversees the logistics of Objective Structured Clinical Exams (OSCEs).

Leads the student ExamSoft Advisory Committee, working with students to implement best practices. Attends and presents at the annual ExamSoft Assessment Conference on behalf of the college.

Core Sequence Course Support : The Pharm.D. core sequence courses-Pharmacy Practice labs and Pharmacotherapy courses-are team-taught among multiple faculty instructors.

This role manages the lecture and exam schedule in coordination with faculty instructors; drafts and finalizes syllabi while preparing Canvas course sites;

and follows up with faculty assigned to specific lectures to ensure smooth lecture scheduling.

Curricular Innovations and Assessment : As an accredited professional degree program in pharmacy, the college is responsible for curriculum design, implementation and evaluation for the purposes of continuous improvement.

This role assists Academic Affairs leadership and other faculty with ensuring that students can complete the essential functions and meet expected levels of engagement for graduation and ultimately pharmacy practice.

Runs regular reports required to assess student learning, course rigor and performance over time. Facilitates other assessment-driven reports required for accreditation and other needs.

Participates in the design and implementation of new innovations both in learning and teaching.

Administrative Support : Provides professional administrative support to Academic Affairs faculty leadership and faculty committees, including scheduling, meeting records, writing / proofing, attending events and ensuring overall efficiency of the Academic Affairs portfolio.

Supports program committees, including Teaching Excellence, Academic Support, and Faculty Development and Well-Being.

Additional duties as assigned.

Required Qualifications

Bachelor's degree and at least 1 year of experience in the coordination of an educational program

Demonstrated working experience in decision making and critical thinking, tactical and strategic planning, and relationship management

Demonstrated extensive experience in effective communication and problem solving

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree or at least 3 years of experience in the coordination of an educational program

Experience working with educational programs in higher education

Experience with learning and assessment management software

Experience with data analysis and / or analytic software

Salary Range

$60,000+ depending on qualifications

Working Conditions

Open office environment

Repetitive use of a keyboard at a workstation

Use of manual dexterity

May be occasionally required to work after hours and on weekends for special events or programming

Required Application Materials

Resume or CV

Letter of Interest

List of 3 Professional References, at least one of which must be from a direct supervisor

Important : You will be prompted to submit your Resume / CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section;

you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.