Position Title : Director, Compliance
Director, Compliance
Position Type : Regular
Regular
Hiring Range :
$69,600 - $81,850 annually (commensurate with experience)
Pay Frequency : Annual
Annual
A. POSITION PURPOSE
The Director of Compliance will oversee and report to the NCAA in the areas of eligibility, CARA, recruiting, amateurism, waivers, rule education for the athletics department.
In addition, the position assists with additional compliance operations of the Santa Clara athletic department to ensure adherence with University, West Coast Conference and NCAA Division I rules and regulations.
B. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Liaison to NCAA Eligibility Center
Prepare initial eligibility transcript reviews for all sports, with a focus on assisting men’s basketball.
Track, monitor and communicate information related to the NCAA Eligibility Center.
2. Monitor all Countable Athletically-Related Activities (CARA).
Liaison to coaching staffs with all Season Declarations.
Ensure coaches stay within their approved practice time limitations.
Review and approve all CARA logs.
Investigate and resolve any inconsistencies in CARA logs.
3. Monitor all recruiting activities.
Review and approve recruiting expense reports.
Ensure all countable coaches are certified to recruit off-campus.
Approve and monitor all official and unofficial visits.
Approve all camps and clinics.
4. Monitor student-athlete amateurism.
Review and approve student-athlete employment, internships, and paid lessons.
Review and approve all outside competition.
Review and approve all Name, Image, and Likeness (NIL) activities.
5. NCAA Reporting
Research, investigate, and report all violations to the NCAA.
Ensure implementation of all required WCC / NCAA penalties related to violations.
6. Prepare and submit all NCAA / WCC waivers on behalf of Santa Clara Athletics.
Research, prepare and submit all medical hardship and medical absence waivers to the WCC.
Research, prepare and submit all NCAA waivers via RSRO.
7. Primary contact for and liaison to the compliance software TPA (currently ARMS).
Ensure all coaches and staff have appropriate access to software.
Answer Coach / staff questions related to compliance software.
Responsible for all communication with software provider.
8. Responsible for all rules education regarding NCAA Bylaws 11, 12, 13, 14, and 17 for coaches, staff and student-athletes.
Research, create, and implement a department-wide rules education program for coaches, staff, student-athletes, boosters, donors, and others across multiple platforms and formats.
Provide interpretations of NCAA and WCC bylaws to coaches, staff and student-athletes
9. Review and approval of all sports programs’ coaching staffs.
Ensure all Staff Declarations are accurate an on-file with the Compliance Office.
Assist coaches with documenting staff changes.
Ensure all countable coaches are certified to recruit off-campus.
10. Responsible for all Financial Aid related to two sports programs (TBD).
Monitor program scholarships to ensure compliance with NCAA scholarship limits and department budgetary requirements.
Create NLI’s and athletic aid agreements for prospective student-athletes.
Manage scholarship changes, including increases, reductions, cancellations, and renewals / non-renewals.
11. Serve as a representative on various committees (Campus Compliance Committee, Eligibility Certification Team, etc.).
12. Manage department compliance internship program.
Hire, supervise, and develop interns with the goal of placing them in full-time compliance positions within the industry at the end of their internships.
13. Other duties as assigned.
C. PROVIDES WORK DIRECTION
Will manage department compliance interns. This includes hiring, managing, developing all compliance interns with the goal of getting them into full-time compliance positions at the end of their internships.
D. GENERAL GUIDELINES
Recommends initiatives and implements changes to improve quality and services.
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
Researches and develops resources that create timely and efficient workflow.
Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.
E. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Knowledge
Working knowledge of NCAA compliance related software systems (LSDBi, etc.)
2. Skills
Demonstrated skills in oral and written communication.
Proven organizational skills with the ability to handle multiple tasks.
Strong computer skills including familiarity with Word and Excel
3. Abilities
Ability to work in a fast paced, competitive environment.
Ability to interpret rules and regulations.
4. Education
Bachelor’s degree required,
5. Years of Experience
5-7 years related to athletic department required / NCAA compliance experience preferred.
F. PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities.
A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, venders or suppliers.
G. WORK ENVIRONMENT
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly indoor office environment.
Offices with equipment noise.
Offices with frequent interruptions.
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