Administrative Assistant

About the Company & Opportunity :

• Our client is a law firm operating on the cutting edge of technology, innovation, and regulation
• Our client serves a global clientele with lawyers who advocate for clients facing regulatory investigations and litigation
• Recognized as a 2024 Benchmark Litigation recommended firm
• Current employees praise the organization on their commitment to professional development

Administrative Assistant

Location : Washington, DC

Schedule : 9am - 5pm (Monday - Friday)

Candidates MUST be able to commit to the schedule to be considered.

Position Overview :

Our client is seeking a candidate who lives locally to their DC office to provide administrative support for their office.

Responsibilities :

• Administrative Assistant will support President / Managing Partner with his calendar and scheduling meetings on his calendar
• Administrative Assistant will respond to travel requests and coordinating with the outside travel agent
• Administrative Assistant will provide event planning support
• Administrative Assistant will help to orchestrate when clients visit the office and make sure clients have what they need
• Administrative Assistant will provide office management including make sure snacks are set out, maintaining cleanliness in the kitchen, and making sure office is in order and supplies are plentiful
• Administrative Assistant will greet client and guests, general receptionist tasks including answering phones
• Administrative Assistant will support President / Managing Partner with a variety of reports - i.e. pulling documents from Clio and populating Excel spreadsheets
• Administrative Assistant will forward meeting requests or creating a calendar invite to the appropriate recipients
• Administrative Assistant will generate documents for DocuSign
• Administrative Assistant will complete additional administrative tasks and follow up on requests, as needed

Requirements :

• Our client is open to someone with previous administrative experience in a corporate office or a polished recent college grad.
• Should be comfortable utilizing MS Office Suite : Word, Excel, and Outlook
• Previous law firm experience is helpful but NOT required
• Bachelor's degree preferred but not required if someone has the relevant professional office experience
• Previous DocuSign experience is helpful
• Will be utilizing Clio (previous experience NOT required - client will train on this software) and may use QuickBooks (a plus if someone has previously used the web-based version)
• Any accounting related experience is a plus

Personality Fit :

• Team player who is willing to assist wherever needed - this could range from running the dishwasher in the kitchen to interacting with executive level clients and personnel
• Highly competent
• Comfortable with lots of client interaction and communicating with executives
• Strong interpersonal skills
• Interested in supporting business development
• Strong Work ethic - responsive to emails from attorneys, staff, clients, etc.
• Able to pivot from one task to another like responding to email
• Enjoys working in a team environment

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity!

INJAN2024

CBJAN2024