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Oliver Wyman - Executive Assistant II - New York
Oliver Wyman - Executive Assistant II - New YorkMarsh McLennan • New York, NY, US
Oliver Wyman - Executive Assistant II - New York

Oliver Wyman - Executive Assistant II - New York

Marsh McLennan • New York, NY, US
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Executive Assistant

This role offers Executive Assistant (EA) support to the Head of Banking and Financial Services (Americas) and up to 1 additional Partner. The selected candidate will be an integral member of the team, fostering collaboration and synergy among key stakeholders to ensure seamless operations and effective communication.

This is a hybrid role that requires 3 days per week in the office. There is no option to be fully remote.

Key responsibilities include :

  • Schedule high volume of meetings with senior-level executives and clients in a global setting across multiple time-zones
  • Act as representative of Partners and Financial Services (FS) practice when corresponding with clients and senior-level executives
  • Prepare and edit documents for Partners and FS team
  • Manage administrative activities such as arranging complex domestic and international travel and accommodations, preparing and processing expense reports, arranging visas, and coordinating logistics and catering for internal meetings
  • Coordinate practice meetings and off-sites and related administrative needs such as meeting scheduling, logistical planning, preparing and circulating documents, taking meeting notes, capturing and chasing action items
  • Handle event planning as needed for dinners, town hall meetings, and social events by selecting the venue / vendor, preparing the budget and managing logistics either personally or through offsite liaisons
  • Assist with administrative projects as necessary
  • Provide coverage and back-up support to other Executive Assistants supporting C-Level executives
  • Act as central figure and participant in the FS practice to help share information across the team and keep the team connected

Experience required includes :

  • At least five years of experience working in an executive assistant role at the senior executive level
  • Experience in management consulting firm or similar industry is preferred, but not required
  • Experience with project coordination and is capable of handling initiatives from end to end effectively

    • Technical skills include :

  • Advanced proficiency in Word, PowerPoint and Excel skills
  • Expert knowledge of Outlook
  • Strong knowledge of Salesforce, ability to create custom reports and slides

    • Skills and attributes include :

  • Problem solver able to work with other teams and staff members effectively to reach a viable solution and goal
  • Strong service focus dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
  • Excellent communicator and negotiator able to deal effectively with people at all levels across a multicultural environment
  • Maturity, poise and judgment
  • Ability to maintain and respect confidentiality
  • Ability to think strategically and contribute to development of departmental model
  • One who takes constructive feedback in stride and incorporates feedback quickly
  • Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
  • Ability to undertake projects and produce quality and timely results
  • Self-starter, strong initiative, confidence and ability to work with little guidance
  • Collaborative team player
  • Positive attitude, sense of fun is collegial and friendly
  • Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
  • Methodical, organized and excellent attention to detail
  • Flexible attitude; embraces change, hard-working, cost conscious and results driven
  • Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman

    • The applicable base salary range for this role is $85,000 to $105,000. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives. We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

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