Human Resources Specialist

Position Overview :

As an HR Generalist / Payroll Specialist, you will be responsible for managing various aspects of the human resources function, with a primary focus on payroll administration.

You will play a crucial role in ensuring accurate and timely processing of payroll, while also providing support in other HR functions such as employee relations, benefits administration, and compliance.

Key Responsibilities :

1. Payroll Administration :

Process payroll accurately and timely, including but not limited to : calculating wages, deductions, and overtime; ensuring compliance with wage and hour laws;

and issuing payroll checks or direct deposits.

• Maintain payroll records and documentation, including employee timesheets, attendance records, and payroll reports.
• Address payroll-related inquiries from employees, managers, and external stakeholders, providing excellent customer service and resolving issues promptly.
• Stay up-to-date on payroll laws, regulations, and best practices to ensure compliance and mitigate risks.

2. HR Administration :

• Assist with employee relations matters, including conducting investigations, documenting incidents, and recommending appropriate actions in compliance with company policies and procedures.
• Support the recruitment and onboarding process, including job posting, screening candidates, conducting interviews, and facilitating new hire orientation.
• Coordinate employee benefits administration, including enrollment, changes, and terminations, and serve as a point of contact for benefits-related inquiries.
• Maintain accurate employee records in the HRIS system and ensure data integrity and confidentiality.

3. Compliance and Reporting :

• Ensure compliance with federal, state, and local employment laws and regulations, including but not limited to, wage and hour laws, tax regulations, and labor laws.
• Prepare and submit payroll tax filings, including quarterly and annual reports, ensuring accuracy and timeliness.
• Generate HR-related reports and analytics as needed, providing insights and recommendations to inform decision-making.

4. Process Improvement :

• Identify opportunities to streamline payroll and HR processes, improve efficiency, and enhance the employee experience.
• Collaborate with cross-functional teams to implement process improvements and best practices.
• Participate in HR projects and initiatives as assigned, contributing expertise and support to achieve organizational goals.

Qualifications :

• Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred.
• 2+ years of experience in HR generalist and payroll administration roles.
• Strong understanding of payroll processes, regulations, and best practices.
• Proficiency in payroll software / systems (e.g., ADP, Paychex, Gusto) and MS Office Suite.
• Excellent attention to detail and accuracy in data entry and calculations.
• Strong analytical and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees, managers, and external partners.

This job description outlines the essential responsibilities and qualifications for the HR Generalist / Payroll Specialist role, which requires proficiency in payroll administration as well as a broad understanding of various HR functions.

The successful candidate will play a critical role in ensuring accurate payroll processing, maintaining compliance with regulations, and supporting overall HR operations.