Executive Assistant Senior - Directors Office

Job Description

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary :

Serves as primary assistant to a Vice President, Senior Vice President or Chief Officer. Anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

Responsibilities :

1. Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer.

Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.

2. Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President.

Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.

3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor.

Responds to routine correspondence as instructed. Responds to email as instructed.

4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials.

Schedules high-level executives.

5. May occasionally assist VPs with directors' budget.

6. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current.

Maintains confidentiality of information.

Other Information

Education Requirements :

High School diploma or GED

Licensure / Certification Requirements :

No licensure or certification required.

Professional Experience Requirements :

Four years of high level administrative / office management experience; preferably in support of a vice-president or president of an organization.

Knowledge / Skills / and Abilities Requirements :

Microsoft products : Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer : STATE

Entity : UNC Medical Center

Organization Unit : Director's Office

Work Type : Full Time

Standard Hours Per Week : 40.00

Work Schedule : Day Job

Location of Job : US : NC : Chapel Hill

Exempt From Overtime : Exempt : No

Salary Range : $24.13 - $30.17 per hour (minimum to midpoint) Pay offers are determined by experience and internal equity.

This is a State position employed by UNC Health Care System

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities.

All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.

unc.edu if you need a reasonable accommodation to search and / or to apply for a career opportunity.