Position Details
Posting Summary
Position Title
Assistant to the Assistant Dean Student Affairs, Wegmans School of Pharmacy
Overview
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year.
Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing;
11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health.
The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program.
Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge.
We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.
Job Responsibilities
Overall support will include but is not limited to :
The Office of Student Affairs in the Wegmans School of Pharmacy (WSoP) :
- Phone screening for the Office of Student Affairs
- Prepare correspondence and mail merges for mailings from the Office of Student Affairs
- Maintain inventory of office supplies, printed materials
- Receive visitors to the Office of Student Affairs
- Coordinate schedules, meetings, and room assignments for the Office of Student Affairs and student organizations
- Planning / execution of special events such as the P1 Orientation / Immersion (including the White Coat Ceremony), Honors Night, Awards Luncheon, Exploring Program, etc.
- Place items on the WSoP announcement monitors
- Attend WSoP committee meetings with the Assistant Dean for Student Affairs and prepare minutes from those meetings, if requested
- Providing support to the Admissions Committee, Co-curricular Committee, Student Honors and Awards Committee
Budget responsibility :
- Coordinate annual disbursement of student affairs monies to the various organizations / clubs in the WSoP
- Monitor and balance Office of Students Affairs, student government ( PSGA ), and the various WSoP student organization / clubs accounts and funds
- Prepare expense reimbursement requests as needed, for student organizations, Assistant Dean of Student Affairs; process purchasing card statements
Data / information management :
- Oversee the WSoP student file system
- Handle the functional aspects of the Banner System relevant to the functional area. Responsibilities include data input, data maintenance, and generating reports
- Along with the Assistant Dean of Student Affairs, manage the Pharmacy Student Center housed in the University's course management system or equivalent
- Along with the Assistant Dean of Student Affairs, compile statistical reports for each pharmacy student class. These reports are used as part of the ongoing accreditation process
- Create and maintain email distribution lists of each of the WSoP classes
- Along with the Assistant Dean of Student Affairs, track student progress toward SCALE requirements
- Receive and track student organization events information
- Assist the Assistant Dean of Student Affairs in verifying statuses for WSoP students and / or graduates seeking pharmacist licensure and / or pharmacy intern permits
- Facilitate the registration of incoming P1 students for first semester courses in both pathways
- Assign developmental mentors to the incoming class and manage changes in mentoring assignments of existing WSoP students using both Banner and CORE
Cross Campus Service :
Coordinate with the Office of First-Year Admissions and Graduate Admissions, the Center for Career and Academic Planning, the Honors Program, and other offices as needed
Education / Experience
Associate degree and / or previous experience in an academic environment is desirable.
- Excellent communication and interpersonal skills
- Ability to work independently and be self-motivated
- Excellent time management and organizational skills
- Ability to change priorities over time as the school and department needs evolve
Competencies / Skills
Applicants should have :
- Basic computer skills
- Familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet)
- Ability to learn new computer-based applications
- Prior working knowledge of basic office / teaching machinery (e.g. copiers / printers, scanners, projectors, classroom podiums)
Supervision of Employees
Work study students
Work Environment
Pleasant office environment
Equipment to be Used
Computers and peripherals, copier, printer, telephone, A / V equipment
Work Hours
Full time / 12 months / 35 hours a week - may be required to work additional hours, if needed
Special Conditions for Eligibility
Minimum Number of References Requested
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws.
The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location
3690 East Ave., Rochester, NY 14618
FLSA
Non-Exempt
Salary / Hourly Range
$19.00-$22.50 per hour
Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education.
The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here
Posting Detail Information
Posting Number
S00595P
Desired Start Date
Open Date
Open Until Filled
Special Instructions to Applicant
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
Optional Documents
- Resume
- Cover Letter
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