Executive Assistant to the CEO/Office Operati

Executive Assistant to CEO / Office Operations

Chicago, IL

COMPANY OVERVIEW : We are a General Contractor and Construction Management firm, established on the core principles of family, honesty, discipline, and quality.

Our team consists of individuals with extensive general contracting, construction management, and design-build experience.

We build projects with passion and are driven by the anticipation of the impact they will have in our communities- for years to come.

ROLE OVERVIEW : The Executive Assistant will provide comprehensive support to the CEO, managing a wide range of high-level administrative tasks and overseeing office operations.

This role requires someone who is exceptionally tech-savvy, with proficiency across all social media platforms and the ability to leverage various communication tools.

The ideal candidate will have a proactive mindset, anticipating the needs of the CEO, and thinking critically to ensure seamless operations.

A key attribute for this role is the ability to stay connected at all times, as the candidate should confidently say, I always have my phone on me.

ROLE AND RESPONSIBILITIES :

CEO :

• Provide high-level administrative support and assistance to the CEO with operational needs.
• Act as a liaison for clear communications between the CEO and all departments.
• Support the CEO in all company initiatives; Boards, Community, etc.
• Manage calendars and scheduling for the CEO and Senior Vice President of Operations.
• Schedule and coordinate executive meetings.
• Handle inquires for the CEO and Senior Vice President of Operations as needed.
• Arrange travel arrangements and accommodations for CEO and Senior Vice President of Operations.
• Responsible for gathering documents to prepare for meetings.
• Manage and successfully complete critical aspects of deliverables and special projects, with a hands-on approach.

Office Operations :

• Oversee and implement setup for main and satellite offices.
• Manage the daily operations of the main and satellite offices amongst all departments.
• Maintain general office functions, performing regular office rounds to ensure office machines are in order and furniture is maintained.
• Manage information flow in a timely and accurate manner.
• Responsible for all office vendor management communications.
• Responsible for fleet management tracking and communications.
• Compile and manage corporate credit card records.

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE :

• High School Diploma required
• Bachelor’s degree in business administration or related field preferred
• 3-5 years’ experience in office management or administrative assistance.
• Ability to assume responsibility and interface well with internal and external communications.
• Exemplify exceptional customer service and leadership.
• Ability to complete high volume tasks.
• Ability to process improvement, problem solve, and clearly communicate.
• Exceptional organization skills and attention to detail.
• Possess basic computer skills including Microsoft Office applications.

BENEFITS :

• Medical, Dental, Vision Insurance - 70% Employer contribution & Employee HSA contribution*
• Performance Based Bonuses - % of base salary
• Parental Leave
• Basic Life and AD&D Insurance
• Short Term & Long-Term Disability Insurance
• 401(k) with company match
• Paid Vacation, Sick Time, & Holidays.
• Employee Assistance Program (advocates to help manage and control stress levels and everyday life for you and / or your family)

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