Administrative Support Specialist

Job Title : Administrative Support Specialist (Automotive Group)

Overview : We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our automotive group.

In this role, you will be responsible for handling purchase orders, managing rewards programs, and performing a variety of other administrative duties to support our operations.

This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

This is an excellent opportunity for an administrative professional to contribute to the success of our dynamic and growing automotive group.

Key Responsibilities :

• Purchase Order Management :
• Create, review, and process purchase orders for various departments, ensuring accuracy and completeness.
• Monitor and track purchase orders from creation to delivery, resolving any discrepancies or issues that arise.
• Maintain accurate and up-to-date records of purchase orders, invoices, and related documents.
• Rewards Program Administration :
• Manage and coordinate the company’s rewards programs, including employee recognition and customer loyalty programs.
• Track rewards program participation, process rewards and incentives, and ensure timely distribution.
• Communicate with employees and customers regarding rewards program details, eligibility, and benefits.
• General Administrative Duties :
• Provide administrative support to various departments, including scheduling meetings, managing calendars, and preparing documents and reports.
• Answer and direct phone calls, respond to inquiries, and provide excellent customer service to internal and external stakeholders.
• Maintain and organize office files, records, and supplies, ensuring a clean and efficient work environment.
• Assist with event planning and coordination, including company meetings, training sessions, and special events.
• Data Entry and Reporting :
• Perform accurate and timely data entry for various administrative tasks, including maintaining databases and spreadsheets.
• Generate and distribute reports as needed, ensuring data accuracy and relevance.
• Vendor and Supplier Coordination :
• Communicate with vendors and suppliers to ensure timely delivery of goods and services.
• Resolve any issues related to orders, deliveries, or billing discrepancies.
• Process Improvement :
• Identify opportunities to streamline administrative processes and improve efficiency.
• Implement best practices and suggest improvements to enhance overall administrative support.

Qualifications :

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Problem-solving skills and a proactive approach to addressing issues.
• Ability to maintain confidentiality and handle sensitive information.

Benefits :

• Competitive hourly salary (targeting 20-25 / hr depending on experience) and benefits package.
• Opportunities for career growth and professional development.
• Collaborative and supportive work environment.
• Work-life balance initiatives, including flexible work arrangements.
• Employee discounts on automotive services and products.

Join our team as an Administrative Support Specialist and play a key role in supporting the efficient operations of our automotive group.

Apply now to be part of a dynamic and growing organization committed to excellence in customer service and operational efficiency.