Manager, Contracts Administration

Are you looking for an exciting opportunity?

We currently have a full-time opening for a Manager, Contracts Administration. If you are looking for a fast-paced environment where you can make a difference every day, then this is the opportunity for you!

The right person to join our team is...

• Demonstrates ownership and accountability the ability to : negotiate, plan, execute, control, and deliver; communicates effectively both written and verbal;
• to create internal and external communications and disseminate information effectively; to collaborate effectively across functions and with all levels of management;

to lead and influence others and impart knowledge efficiently through various methods of training; maintains a customer-centric service orientation.

Maintains high ethical standards and professionalism with the ability to handle confidential, private, and sensitive information effectively;

preserves individual credibility; and positively influences others. Strong project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

Excellent communication, interpersonal, and negotiation skills, with the ability to build and maintain positive relationships with diverse stakeholders.

This position is responsible for .

The Manager, Contracts Administration manages activities concerned with the preparation, review, implementation, and reporting, for Group Purchasing Organization (GPO) agreements, sales contracts, and request for proposal (RFPs) including Government contracts.

They will oversee Breg's Sales Contract Administration, Sales Tracings, and Rebates processes. S / He will understand how transactions flow through Breg systems to impact reporting, accounting, and commissions and maximize use of people, process and systems in accomplishing team goals.

The Manager, Contracts Administration will accomplish the department objectives through management of assigned employees in the Contracts Administration department as well as contributing directly.

Your day will be very busy you will :

• Partners cross-functionality internally with the National Accounts, Customer Care, Sales, and Legal departments; externally with group purchasing administrators, government personnel, consultants, domestic and international distributors, and business partners within Group Purchasing Organizations (GPOs) and Integrated Delivery Networks (IDN's).
• Supports National Account Managers and Business Solutions Managers with Request for Information (RFIs), Request for Proposal (RFPs), and contract administration.
• Oversees the preparation of coordinated responses to contracts and bids, including major proposals solicited from Group Purchasing Organizations (GPOs), as well as response information filings and certifications.
• Reviews terms and conditions of contracts; recommends business terms in line with Breg strategic goals. Redline's business terms and refers legal terms to the Legal department.
• Oversees processes and procedures relating to administering pricing through the Oracle system.
• Manages the process for tracings and rebates on third-party distributor sales. Provides quality control and oversight to the processes and results.

Reconciles Accounts Receivable for third-party distributor sales.

• Drives projects to optimize the Contract Administration team by streamlining workflows, implementing best practices, and leveraging technology for automation, compliance, and enhanced customer satisfaction.
• Establish rigorous performance metrics and key performance indicators (KPIs) to monitor and continuously improve Sales Contracts productivity, efficiency and effectiveness.
• Designs and implements analytical tools for Group Purchasing Organization (GPO) administrative fees to analyze end customers, identify anomalies, manage membership and increase overall accuracy.

Provide insights regarding trends and changes to enable financial projections and the potential impact of changes in the Group Purchasing Organization (GPO) landscape and provides recommendations to senior management and key stakeholders.

• Provides guidance and direction to the Contract Administration team, Field Sales Team, and National Accounts team to support issue resolution, Desk Top Publishing (DT)P training and achievement of key team objectives.
• Creates and maintain Group Purchasing Organization (GPO) membership files to ensure fees are paid appropriately and internal reporting is accurate.
• Leads and facilitate key projects as assigned by leadership.
• Serves as a subject-matter expert to represent the Contract Administration team.
• Exercises appropriate financial controls to accurately project admin fee / rebate accruals with the businesses to minimize financial exposure.
• Inspires confidence in both internal and external customers by continually presenting accurate and professionally represented finished work.
• Assesses staff and provides timely and consistent feedback regarding technical proficiency and effectiveness. Provides constructive feedback, guidance, and reinforcement to employees regarding job performance.

Works with staff to identify work goals and create individual development plans. Evaluates training programs to ensure content meets staff needs.

Leadership responsibilities include the selection, development, performance management and continuous recalibration of staff;

ensures appropriate staffing levels and resource allocation; performs administrative tasks associated with timekeeping, pay, performance, policy administration and other matters related to employment.

What your background will be :

• Bachelor's degree in Accounting, Finance, or other related field is required. Master's degree is preferred.
• 4+ years experience in sales operations, finance, or contracts administration is required.
• Experience from a medical device company is preferred.
• 3+ years Supervisory experience is required.
• Must be an expert in the use of Microsoft Excel. Computer proficient to include web browser / internet search, MS Outlook, Word, and PowerPoint capabilities.

Technical competence includes the ability to learn new software and systems.

Experience with Oracle, CRM, and Power BI is strongly preferred.

What we can offer you...

Our insurance benefits are effective the 1st of the month after your hire date.

• Medical / Dental / Vision plans
• PTO (paid time off)
• Holiday Pay
• Life Insurance / STD / LTD

Salary Range

$120,000 - $140,000

For six consecutive years Breg has been awarded The National Business Research Institute (NBRI) Circle of Excellence Award for employee engagement.

Breg is an Equal Employment Opportunity Employer and dedicated to a diverse work force and Drug Free work environment. EOE / Minorities / Females / Vet / Disabled are encouraged to apply.

Applicants must be currently authorized to work in the United States on a full-time basis. The Company will not sponsor applicants for work visas for this position.