LITIGATION SECRETARY

Busy mid-sized firm seeking an experienced Civil Litigation Secretary (also known as Practice Assistant or Practice Specialist - this is not a Paralegal position) to work in our downtown Los Angeles office.

Primary Responsibilities

Document Preparation, Filings, Trial Preparation

• Prepare legal documents using correct formatting, based on local rules of the court
• E-filing and / or hard copy filings with courts
• Timely send correspondence and client documents
• Schedule conference rooms for client meetings and depositions; arrange technology requirements
• Communicate with clients, vendors and opposing counsel
• Keep current with Insurance Litigation Guidelines
• Process invoices and submit to accounting department for payment
• Copy, scan, print and fax documents

Calendaring

• Calendaring all events in ProLaw and Microsoft Outlook
• Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
• Knowledge of ProLaw is a plus

File Management

• Keep files updated and current in electronic format
• Open and close out files according to firm policy, ensuring legal requirements are met

Skills

• Excellent organizational and problem-solving skills and attention-to-detail
• Strong communication, grammar, proofreading and time management
• Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
• Perform other duties as needed based on practice area and firm demands
• Knowledge of Kofax Power or Adobe pdf editing software, a plus

Experience

• At least two years of experience in all phases of civil litigation (discovery, trial, appeals) :
• Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements
• Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook

Expectations

• Adherence to regular schedule
• Ability to work independently and proactively
• Adherence to Firms policies and procedures

We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.

The base salary rate for this non-exempt 37.5 hours a week position is $38.46 - $42.56, depending on experience.

We require candidates to reside within commuting distance of our Los Angeles office.

Health benefits include Medical (HMO, PPO and Kaiser options), Dental, Vision, EAP, Life Insurance, Long-term Disability, 401(k) & matching.

We also offer Flexible Spending Accounts (Medical and Dependent Care) and Commuter Pre-Tax (Transit and Parking) benefits.

Please send your resume to the Hiring Committee at [email protected].

Only qualified candidates will be contacted. We are not working with placement agencies. Please do not contact.