Senior IT Procurement Associate - Full Time Employment - Massachusetts (Remote) 

Job Title : Senior IT Procurement Associate Location : Massachusetts (Remote) Duration : Full Time Employment Responsibilities :

• Seeking a Senior IT Procurement Associate for a Remote Assignment
• We want to fill a Senior IT Procurement Associate role for the client's - Executive Office of Energy and Environmental Affairs.
• The ideal candidate is an MA resident with five (5) years of experience in procurement administration, and is proficient in O365, Smartsheet, and databases, has the ability to learn ServiceDesk ticket system, and has experience working in IT environments.

Position Responsibilities and Duties :

• Perform related duties such as maintaining contracts, purchase requisitions, attending staff meetings and training sessions, responding to inquiries regarding assigned agency functions, reviewing and / or approving invoices for payment, and conferring with others concerning accounting-related matters.
• Review agency procurement procedures to ensure compliance with established reporting requirements, etc.
• Order and distribute software.
• Research orders placed via the ServiceDesk ticketing system.
• Track contracts using the database and Smartsheet.
• Maintain procurement files, making sure that all required documentation is collected and filed properly.
• Verify compliance with agency and statewide contracts using the the online system when applicable.
• Perform various duties related to IT procurement activities, including reviewing Requests for Responses (RFRs), Quotes (RFQ), and Information (RFI) bids for accuracy and ensuring compliance with state and federal regulations;

posting RFRs, RFQs, RFIs, bids and requisitions on the tool; ensuring Procurement Database is current and all updated forms and information are included in solicitation.

• Coordinate with Operational Services Division staff for the provision of training and technical assistance to the staff, and maintain all procurement-related information in procurement files and the Procurement Database.
• Confer with suppliers of goods and / or services and their employees to explain rules, policies and procurement procedures governing payment and related financial transactions.
• Evaluate and monitor Service Desk tickets for accuracy and completeness.
• Monitor and respond to inquiries and correspondence in mailboxes.
• Provide technical assistance and advice to agency personnel and others concerning to exchange information, resolve problems and to ensure compliance with established policies, procedures, and standards.
• Act as support person for Director IT Business Management; perform special projects and reports as required.

Qualifications :

• 5 years of expert-level experience in Procurement administration.
• Proficient in O365, Smartsheet, and databases; ability to learn ServiceDesk ticket system.
• Knowledgeable about Procurement and Accounts Payable best practices and principles.
• Strong analytical skills, capable of utilizing statistical and data analysis to interpret data.
• Excellent communication skills for effectively conveying information to both internal and external agency teams and business stakeholders.
• Attention to detail and ability to identify issues in datasets.
• Ability to understand the perspectives of both the business and end-users and apply that understanding to solution proposals.
• Proficient in utilizing IT best practices and tools related to business administration and support, implementation, and documentation.
• Experience working in an IT environment.
9 days ago