Research Program Coordinator - Events, College of Pharmacy, PhARM Program

Job Posting Title :

Research Program Coordinator - Events, College of Pharmacy, PhARM Program

Hiring Department : College of Pharmacy

College of Pharmacy

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Exempt

Exempt

Earliest Start Date :

Immediately

Position Duration :

Expected to Continue Until Aug 31, 2026

Location : AUSTIN, TX

AUSTIN, TX

Job Details : General Notes

General Notes

The University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes : insurance and Teachers Retirement System (TRS) retirement benefits ;

paid vacation, sick and holiday time off ; access to employee professional development and wellness services ; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program, and more.

The College of Pharmacy at UT Austin , welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of perspectives and experiences.

May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.

May occasionally be required to travel within the state of Texas to support events. This position is expected to continue through August 2026 with opportunity for renewal.

Purpose

The Research Program Coordinator - Events will report to the Director of the Pharmacy Addictions Research & Medicine (PhARM) Program.

They will collaborate with internal staff and external partners to plan and execute research and training events (in-person and virtual), as well as related purchasing logistics.

Events range from large conferences for external academics and clinicians such as the Texas Substance Use Symposium, to internal program events such as the PhARM Program Annual Retreat & Celebration.

This role requires a high level of collaboration, attention to detail, and the ability to manage multiple tasks in a dynamic academic environment.

The PhARM Program is a research and training unit with a growing core team of two full-time faculty, five full-time staff, and seven part-time staff and trainees.

We collaborate with a large network of internal and external partners - including the Texas Health and Human Services Commission, the City of Austin, and the Be Well Institute at UT Health San Antonio - to implement and evaluate projects addressing substance use challenges in our community.

We are embedded in the College of Pharmacy , which is consistently ranked in the top 10 pharmacy schools in the United States.

Our staff are encouraged to pursue professional development opportunities that align with their role and can access program funds for this purpose.

Responsibilities

Evaluate venues and coordinate vendor contracts for events with up to 600 in-person attendees

Plan and coordinate on-site logistics for 4+ in-person events each year, including occasional events outside the Greater Austin Area

Coordinate communication with planning committees, advisory boards, and speakers

Recruit and coordinate communication with event sponsors and exhibitors

Coordinate purchase orders, invoicing, travel, and reimbursement for a variety of vendors and speakers

Plan and coordinate logistics for virtual events

Additional duties as assigned

Required Qualifications

4+ years of experience in events coordination OR bachelor's degree and 2+ years of experience

Proficiency in virtual communication and collaboration tools (e.g., Zoom, Webex, Google Drive, Box, Microsoft Office)

Demonstrated ability to plan, develop, and coordinate large events

Record of excellence in coordination and problem-solving with partners, vendors, and customers

Excellent organizational skills with attention to detail, ability to multi-task, and ability to manage projects with varying deadlines

Excellent ability to work effectively and collaboratively in a team-oriented environment, both virtually and in-person

Excellent verbal, written, and interpersonal communication skills

Professional demeanor and ability to interface effectively with staff, faculty, partners, vendors, customers, and others

Preferred Qualifications

Work experience related to substance use, addiction, harm reduction, or associated issues (e.g., mental health, psychiatric disorders, infectious diseases, chronic pain)

Lived experience related to substance use, addiction, harm reduction, or associated issues (e.g., mental health, psychiatric disorders, infectious diseases, chronic pain)

Relevant education and experience may be substituted as appropriate.

Salary Range

$60,000+ depending on qualifications

Working Conditions

This position allows for up to 80% teleworking

Repetitive use of a keyboard at a workstation

Periodic travel within Texas

May be required to lift and carry up to 30 lbs

Required Materials

Resume

Letter of interest describing relevant experience

Three professional references with contact information, including at least one supervisor

Important : You will be prompted to submit your Resume / CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section;

you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.