EXECUTIVE ASSISTANT

Job Description

Job Description

POSITION FUNCTION / OVERVIEW :

The purpose of this position is to provide executive support to the CEO in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts;

and oversees special projects.

PRIMARY DUTIES / RESPONSIBILITIES :

Promote the mission, values and vision of the organization.

Provide excellent customer service for patients and clients; practices confidentiality and privacy protocols in accordance with HIPPA requirements.

Maintain adherence to HIPPA requirements with all communication and correspondence.

EXECUTIVE SUPPORT :

• Completes a broad variety of administrative tasks for the CEO including : managing an extremely active calendar of appointments;
• composing and preparing correspondence that is sometimes confidential; arranging of travel plans, itineraries and agendas;

and compiling documents for travel related meetings.

Plans, coordinates and ensures the CEO’s schedule is followed and respected.

Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Builds relationships which are crucial to the success of the organization, and manages a variety of special projects for the CEO.

Successfully completes critical aspects of deliverables, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the CEO’s ability to effectively lead the company.

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Handle miscellaneous personal support to the Executive Team to ensure time and attention can remain focused on corporate needs.

QUALIFICATIONS REQUIRED :

High School Diploma or GED equivalent, required; Associate’s Degree or Bachelor’s Degree in Business Administration or related field, preferred.

Minimum of two (2) years of relevant, progressive management or Executive Assistant experience is preferred ideally within the behavioral healthcare or human services related industry.

Working knowledge of DCF and Joint Commission regulations.

Relevant computer software and hardware applications proficiency Word, Excel, PowerPoint, payroll processing applications (i.

e. ADP, Paychex, etc.), HRIS applications.

Critical thinking skills, decisive judgment and the ability to work with minimal supervision.

SKILLS :

Strong communication skills, both written and verbal; ability to communicate effectively with executive management team, directors, administrative staff, employees and volunteers.

Ability to work independently, manage multiple tasks, and set priorities.

Must be able to make decisions in a fair and unbiased manner.

Ability to research, evaluate and analyze techniques, methods and procedures as they pertain to human resources.

Ability to handle highly sensitive and confidential information; high level of confidentiality.

Excellent interpersonal and customer-facing skills.

The ability to work accurately, with attention to detail.