Office Administrator

Title : Office Administrator

Requisition Id : 36203 Job Function : Administration Career Area : Corporate Jobs Work Location : Pawtucket, RI - Mobile - Shredding

About Us :

Mon-Fri; 8 : 30am to 5pm

Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment.

Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size.

Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one’s identity.

Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.

Position Purpose :

The Office Administrator provides administrative support for assigned location. Duties vary from accounting, payroll, customer service, and general office work.

Also acts as a backup to Billing Administrators and Customer Service Representatives.

Key Job Activities :

• Ordering supplies & Branch Emails
• Closing Confirmations
• Responsible for Driver Check in at Night
• Responsible for completing customer requests on SalesForce
• Will be used to help bring trucks to vendors for repairs
• Will assist Dispatcher / Supervisor with tasks needed
• Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
• Re-schedule of missed service
• Open and review mail
• Vendor Management (setup, communication, local visits)
• Equipment lists PROCESSING deliveries
• Exception based billing Accounts (Half-Bag)
• Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval;

batches & submits to Corporate A / P

Perform other duties and responsibilities, as assigned

Experience :

• High School Diploma (some college preferred) or equivalent
• 2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint
• Valid Drivers Lic & ability to obtain & maintain Dot Med Card
• Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position
• Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people
• Demonstrates the ability to persist with a specific course of action. Must be willing to commit the necessary time and effort to complete work assignments and do a quality job
• Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner; listen to others to respond effectively to ideas and questions
• Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction
• Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis
• Demonstrates the ability to identify problems as they occur; follow rules, guidelines, and procedures; apply experience and processes to current assignments

Benefits :

Stericycle currently offers its employees the option to participate in a full range of benefits, including a health care program which includes medical, dental, vision and prescription coverage, healthcare and dependent care flexible spending accounts, life and accidental death and dismemberment insurance, an employee assistance program, tuition reimbursement, paid vacation and sick time, a 401(k) plan, and an employee stock purchase plan.

Participation in some programs requires that employees be regularly scheduled to work a minimum number of hours and / or to have fulfilled a waiting period after they begin employment with Stericycle.

Our Promise :

Stericycle is committed to attracting and retaining a diverse workforce, and to valuing unique perspectives and identities.

We foster a culture of belonging that encourages, supports, and celebrates the diverse voices of our team members. It fuels our innovation and strengthens our connection to our customers and the communities we serve.

We are proud to be an equal opportunity employer. All employment is decided on the basis of qualifications, merit, and business need.

The above description is meant to provide a summary of the nature and level of work being performed; it should not be construed as an exhaustive list of all responsibilities, duties and requirements of the job.

This document does not create an employment contract, implied or otherwise, and it does not constitute any right or guarantee of employment condition.

This position is open to people with disabilities. Stericycle will consider requests for workplace accommodations for protected physical or mental limitations in accordance with its human resources and risks prevention policies and local laws.

To the extent permissible under local law, and consistent with business necessity, Stericycle reserves the right to modify the content formally or informally, either verbally or in writing, at any time with or without advance notice.

LI-JC1

Nearest Major Market : Providence

Nearest Secondary Market : Rhode Island