Payroll Specialist

Job Description

Job Description

This a temporary Position

Work Schedule

The Payroll Specialist works M-F 9am-6pm, unless directed otherwise. This position is paid on an hourly basis.

Position Summary

The Payroll Specialist’s primary responsibility involves the timely and accurate distribution of all payroll including bonuses and commissions.

The Payroll Specialist also answers phone calls, voice mails, and e-mails in a timely manner. They will assist with all Payroll issues from the over 40 offices West Coast Dental supports.

The Payroll department is not limited to payroll, workers compensation, employee relations, benefit deductions, taxes, regulatory filings (such as Form 940 & 941’s and annual W-2’s etc), processing of manual payroll checks and semi-monthly payrolls.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to stand, sit, and walk; talk, hear; and use hands, fingers, and wrists (manual dexterity and hand-eye coordination).

The employee is frequently / occasionally required to reach; lift and / or move up to 25 pounds; and balance, stoop, bend, squat, kneel, crawl, climb, twist, pull, and crouch.

The essential functions of this position require specific vision abilities, including close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Risk Factor

The corporate / dental office environment may result in employees being exposed to toxic chemicals, infectious bodily fluids and materials, and increased noise level.

This position assumes low risk.

Position Qualifications

• High School Diploma or equivalent (GED) required
• Bilingual : English & Spanish preferred (if the geographic location of the office does not require the applicant to be bilingual, applicants who only speak English may be considered)
• 5 years minimum experience working in a payroll department.

Interpersonal and Organizational Skill Requirements

• Strong communication skills
• Strong telephone skills
• Strong interpersonal and human relations skills
• Ability to maintain outgoing, friendly attitude with patients and coworkers, even under pressure
• Ability to work with interruptions and to manage multiple priorities
• Ability to relate, communicate with, and work with people from different backgrounds and cultures
• Knowledge of filing procedures and systems
• Proficiency in alphabetizing and spelling
• Ability to write legibly and work with numbers
• Ability to meet deadlines
• Ability to work with minimal supervision
• Ability to satisfactorily perform essential functions of the position

Technological Skills

Business Machines

• Calculator
• Copy Machine
• Computer
• Payroll Software (ADP Workforce Now preferred)
• Microsoft Word (preferred)
• Microsoft Excel (preferred)

Responsibilities

• First point of contact for employees for time and attendance and payroll questions
• Process semi-monthly payroll and maintain payroll information as required :
• Data entry for all time and attendance and personnel transactions such as new hire
• Termination, leave of absence, benefits deductions, garnishments, etc.
• Vendor transactions including, flexible spending, 401(k), etc.
• State and Federal taxes, including quarter and year-end reconciliations.
• Gross to net calculation, audit and balancing.
• Prepare and maintain related payroll records and reports.
• Document workflow and work procedures.
• Cross-trains designated back-up to administer and process time and attendance and payroll.
• Printing of manual checks, obtaining signatures and shipping these to the relevant locations
• Work closely with the Human Resources department with respect to processing employee status changes, pay and / or title changes, location changes and leave status
• Input vacation and sick hours for employees into the time and attendance system
• Reviewing of payroll database to ensure accuracy of information prior to each payroll run

Independent Action

Under the general supervision of the Payroll Manager, regular duties performed by the Payroll Specialist may require occasional independent judgment.

The Payroll Specialist must consult with her / his supervisor regarding problems, policy issues, expenditures, and unusual problems.

INDWCD