Administrative Assistant III

Job Description

Job Description

Position Title : Administrative Assistant III

FLSA Status : Non-Exempt

Reports to : Associate Chief Operations Officer

Location : Tyler Annex

Job Summary :

Provide high-level administrative support to executive or senior level management and other committees as directed by preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Essential Functions :

• Performs regular secretarial duties as needed, including providing telephone support, screening calls and visitors, and arranging and scheduling meetings and appointments and conference calls.
• Manages and maintains executives’ schedules.
• Files and retrieves corporate documents, records, and reports.
• Greets visitors and determines whether they should be given access to specific individuals.
• Prepares responses to correspondence containing routine inquiries.
• Performs other functions in the financial services area as assigned by management.
• Obtains additional information as needed to complete reports on sensitive or special management communications.
• Assists in the maintenance of good customer relations on a continual basis.
• Reviews memos, correspondence, reports and other material prepared by others for the executive or senior manager signature to confirm format, typographical accuracy, compliance with procedures, and to ensure that necessary background material is attached.
• Opens, sorts, and distributes incoming correspondence, including faxes and email.
• Maintains a positive and caring atmosphere for customers and employees consistent with Southside Bank’s mission, CORE Values, and Blue Book culture guide.
• Provides enthusiastic, professional, and courteous service to Southside Bank customers and employees.
• Maintains the security and confidentiality of pertinent information and records.
• Maintains confidentiality of all sensitive Bank information.
• Continues professional development through training, seminars, membership in professional associations, as applicable.
• Participates in proactive team efforts to achieve departmental and company goals.
• Understands and agrees to abide by the policies and procedures established at Southside Bank.
• Responsible for complying with audit policies and procedures as they pertain to this position.
• Must comply with all applicable laws and regulations.
• Performs duties in compliance with applicable laws and regulations, including but not limited to the Bank Secrecy Act (BSA) and related anti-money laundering laws, and in accordance with the Bank’s Information Security Program.

Additional Functions :

Required Education / Experience :

Necessary Skills :

Physical Activity / Dexterity :

Physical Environment Demands :

Working Conditions / Environment :

Work Schedule / Hours :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)