Executive Support Specialist

Job Title : Executive Support Specialist

Pay : $44.75 - $45.00 / hr

Location : Onsite- Overland Park, KS

Contract to Possible Hire

US Citizenship or Green Card Status Required

The Opportunity

As the Executive Assistant, you will have the opportunity to :

Work under general direction of the President and Chief of Staff in Fuels & Natural Resources to provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy

Deal with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity

Work on non-routine duty and tasks, requiring substantial and regular independent judgment

Possess thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes

Frequently interact with upper management within and outside their workgroup

Exchange information with key external contacts, such as board members, financial stakeholders, and outside consultants

Key Responsibilities

Organizes flow of administrative work through supervisor's office

Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar

Maintains manager's or work group's calendar

Acts as manager's delegate in assigned areas

Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager

Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents

Researches, analyzes and summarizes information

Serves as a resource to others in the resolution of problems and issues

Refers the most complex issues to management

Contributes to the development of other department or company initiatives

Generates simple to complex documents, such as letters, memos, spreadsheets and presentations

Creates expense reports

May coordinate completion of timesheets

Reviews and approves timesheets

May code, route, and track invoices

May review expense reports for compliance

May verify accuracy of invoices prior to approval

Performs other general clerical duties as needed

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Minimum Qualifications

Advanced spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any / all of the following : criminal / civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

10+ years relevant experience preferred

High School Diploma or equivalent preferred