Facilities Coordinator

The Opportunity

Client is seeking a full-time Facility Coordinator to support and assist the Regional Facilities Manager and team based in our Addison, Texas office to include weekly visits to a second office in Dallas

The successful candidate will be a key member of our team focusing on operational excellence and continual improvement, overseeing day-to-day operations, while working on their own initiative

You have a general problem-solving ability and a can do approach with flexibility to provide consistent service in a continual changing environment

You Are Great

• Acting as one of the first point of contacts for staff and guests, (inclusive of property management, vendors and building security)
• Oversee Facility operations ensuring we continue to meet exemplary customer / employee service in our Addison and Dallas offices (amenities, meeting events etc)
• Oversee, plan, and coordinate new hire seating assignments and internal staff moves
• Manage and maintain the floor plan software (Centerstone)
• Oversee Facilities emails and ensure customer service
• Inspect our space daily to identify general corrective maintenance, report deficiencies and recommend areas for improvement to management
• Partner with the Landlord and input maintenance tickets when required
• Oversee vendors and follow through to sign off of work
• Oversee the building maintenance Janitorial program, confirming work is completed as per lease
• Oversee and maintain the First Aid & Fire Warden program
• Partner with the Global Workplace Security team
• Ensure safety standards are implemented and followed throughout the office
• Provide support on purchasing and supply ordering
• Develops standardized processes and updates procedure documentation pertinent to the responsibilities of the position as required
• Oversee operations at the secondary site in Dallas
• Attends all training on new systems and procedures
• Participates in the Health & Safety committee, and monthly inspections
• Assists with special projects and other duties as assigned by Management
• Prepares reports, updates records and documents
• Performs departmental administration activities as required
• Proactively initiates process improvement initiatives
• Oversee & coordinate special events and large meetings in the office
• Active participant in Fire drills
• Provide Reception coverage as needed
3 days ago