EXECUTIVE ASSISTANT

Company Background

Burger Consulting Group is a Chicago-Based consulting firm established in 1994 that provides information systems management consulting exclusively to the construction industry.

They work with mid-to-large sized contractors nationwide who are ranked in the top of their industry. Burger Consulting is an innovative small business on the forefront of their industry.

Position Summary

Burger Consulting currently seeks a full-time individual who will act in a hybrid role. This person will work closely with the companys President as well as the Officer of Operations and will also act as a Project Coordinator supporting the PMO team.

This position is client-facing so professionalism and polish is a must. The optimal candidate will have excellent communication skills and organizational skills.

Responsibilities :

• Supporting the BCG President and the leadership team in day-to-day activities including travel coordination, calendar management, and meeting coordination. Weight 50%
• Provide support to PMO team includes working with clients and consultants. Weight 50%
• Working as a liaison between the BCG President and the Project Coordinators by assisting in schedule coordination, task management and travel arrangements.
• Establish conference calls, meeting agendas, and other activities as needed.
• Arrangement of large conference calls across multiple time zones, with multiple parties.
• Attend client conference calls, take meeting minutes, and note any follow-up that is required.
• Reconcile travel expenses.
• Assist in preparing slide decks, managing timelines, and third-party design resources for presentations.
• Perform document editing and proofreading duties as needed on client and marketing content.
• Point person for office, mail, filing, scanning, office supplies & equipment and office related errands.
• Coordinate IT needs with outsourced IT firm.

Desired Skills and Experience :

• Previous experience in a consulting firm preferred.
• Excellent written and oral communication skills.
• 3-5 years experience providing executive administrative support.
• Superior Microsoft Office skills. Heavy PowerPoint and Word deliverables.
• Comprehensive understanding of calendaring, time zones and meeting collaboration.
• Familiar with Microsoft Teams and Sharepoint.
• Familiar with Zoho One / CRM (or similar CRM platform).
• Strong background in the arranging of business travel and calendar coordination.
• Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• High degree of professionalism and experience interacting with clients.
• The ability to work as a productive team member within a dynamic environment.
• Must be able to work independently when necessary and always be a forward thinker.
• Demonstrated experience problem-solving and dealing with complex, ambiguous situations with diplomacy and tact.
• Observant and a critical thinker.
• Strong work ethic and entrepreneurial spirit.
• Attention to detail is required.
16 hours ago