Administrative Assistant
Job Description
Job Description
A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable / receivable, and running the cash register.
Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.
Requirements :
- Previous administrative experience
- Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
- Excellent written and oral communication skills and ability to prioritize
- Experience working with numbers and resolving discrepancies
- Friendly, outgoing personality
- Working knowledge of Microsoft Office including Outlook, Word and Excel
Responsibilities :
Administrative Duties
- Performs various administration functions including reporting, filing, faxing and shredding.
- Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
- Responsible for collecting sales tickets throughout the day.
- Manages proceeds from vending machines and orders office supplies.
- Keeps files updated and creates new files as needed.
Accounts Receivable
- Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
- Files purchase orders after verification is complete.
Sales Support
- Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
- Assists customers with credit questions and invoice documentation.
- Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
- Verifies pricing per contract and reviews deliveries that are on hold.
Benefits Provided (full-time employees) :
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Disability Insurance
- Life Insurance
- Employer-matching 401(k) Plan
- Military encouraged to apply!
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