Accounts Payable / Accounts Receivable Specialist
Employment Type : Direct Hire
Location : Menands, NY (north of Albany)
Compensation : $55,000 - $60,000
Work Environment : 100% Onsite
Position Summary
Wheeler Staffing Partners is seeking an Accounts Payable / Accounts Receivable (AP / AR) Specialist for a direct hire position in Menands, NY.
This role requires a candidate experienced in managing high-volume AP / AR tasks, data entry, and financial documentation.
The successful candidate will support the branch's accounting functions, ensuring accuracy and efficiency in processing invoices, reconciling statements, and handling customer billing and collections.
Duties and Responsibilities
- Perform high-volume data entry with exceptional accuracy.
- Manage invoice imaging and maintain records of AP, billing, and cash documents.
- Prepare work by gathering and sorting related documents and information.
- Maintain historical financial records through organized document filing.
- Reconcile and manage the “received not invoiced” report to match AP invoices promptly.
- Process vendor invoices by verifying transaction details, allocating GL codes, and ensuring proper entry.
- Reconcile vendor statements monthly and resolve discrepancies effectively.
- Verify transaction information, compute charges and refunds, and prepare invoices for customer submission.
- Follow up on delinquent accounts and notify customers of insufficient payments.
- Build and maintain strong relationships with vendors and internal / external customers through excellent customer service.
- Maintain integrity and confidentiality in financial reporting.
- Assist with other tasks as directed by management.
Skills and Competencies
- High level of accuracy, attention to detail, and a proactive approach.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Excel (including data entry, formulas, pivot tables, and V-lookups).
- Familiarity with portal billing is a plus.
Required Qualifications
- High school diploma or equivalent.
- 2+ years of experience in Accounts Payable and Accounts Receivable.
- Ability to work full-time (40 hours minimum per week), on-site, Monday to Friday, with overtime as necessary.
- Experience in a healthcare, manufacturing, or industrial environment preferred.
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