Human Resources Coordinator (College of Engineering and Computing)

Job Opening ID

533199

Do not pass up this chance, apply quickly if your experience and skills match what is in the following description.

Location

Modesto A. Maidique Campus

Full / Part Time

Full-Time

Review Date

09 / 09 / 2024

Regular / Temporary

Regular

About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally.

Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice.

Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni.

U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No.

2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

The HR Coordinator works closely with the Manager of Administrative Services and Assistant Director of HR Operations in facilitating and liaising HR requests for the College.

The HR Coordinator is instrumental in coordinating various HR processes including recruitment, compliance, contracts, and compensation analysis with university policy and labor laws.

• Provides general information to university constituents regarding HR programs, e.g. benefits, payroll, time / leave entry, approval processes, and supports the resolution of any employee concerns.
• Assists with the recruitment process by posting job openings, screening resumes, scheduling interviews, and maintaining interview records.
• Facilitates pre-employment and onboarding, including the gathering of transcripts, credentialing, and employment permits.

Ensures completion of university sign-on process and background check clearance.

• Facilitates new employee onboarding, including ensuring New Employee Experience (NEE) registration, and ensures smooth integration into the College.
• Ensures compliance with federal, state, and university employment laws and regulations.
• Maintains accurate and up-to-date employee records and HR databases.
• Assists with audits and prepares reports as needed.
• Assists with HR projects and initiatives as assigned by the Manager of Administrative Services and Assistant Director of HR Operations.
• Tracks and coordinates requests for immigration sponsorship and monitors expiring visa reports.
• Works closely with the Manager of Administrative Services in preparing and executing faculty letters.
• Ensures timely submission of all faculty appointments and renewals by monitoring expiring appointment reports.
• Inputs overload and adjunct contracts.
• Works closely with the Finance and Grant Administration team to gather funding approval for all salary actions.
• Maintains the confidential nature of all employees and applicants' privileged information used or observed in the course of performing job duties.

Minimum Qualifications

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department.

Job Category

Administrative

Advertised Salary

$44,057 - $50,000

Work Schedule

Begin time : 8 : 30 AM

End time : 5 : 00 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer.

Pre-Employment Requirements

Criminal Background Check

Other Information

Travel to FIU Campus

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active / valid e-mail account as that will be the main source of communication regarding your status within the process.

In this account, you are able to track your applicant status in My Applications .

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process.

It is recommended that you combine your cover letter and resume / curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format.

All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

This posting will close at 12 : 00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest.

In this account, you are able to track your applicant status in My Applications .

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume / curriculum vitae, cover letter or any other documents within the application process.

It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

This posting will close at 12 : 00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years.

The FIU Annual Security report is available online at : Annual Security Report.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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