Manager, Finance Administration

Finance Manager

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share : equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location : 740 Library Rd, Rochester, New York, United States of America, 14627

Opening : Regular

Time Type : Full time

Scheduled Weekly Hours : 40

Department : 100105 Auxiliary Operations

Work Shift : UR - Day (United States of America)

Range : UR URG 115

Compensation Range : $96,860.00 - $145,290.00

Responsibilities

General Summary : Serves as the principal finance staff member in managing the functional areas of capital planning and budgeting, capital project management, financial reporting, budget, and financial systems development, and training for Campus Dining & Auxiliary Operations. Manages general accounting support for the office.

Essential Functions :

• Manages the financial aspects of all budgeting projects for the Campus Dining & Auxiliary Operations department.
• Reviews capital projects forms for compliance with approved capital budgets.
• Determines the current availability of funds in the sources indicated on capital project forms.
• Evaluates the reasonableness of proposed budgets.
• Follows up on questions and obtains clarification of departmental budgets.
• Coordinates with other divisions of the University in matters of funding sources and compliance with approved capital budgets.
• Campus Dining & Auxiliary Operations budgets include 20+ operating FAOs, 15+ inventory budgets, and multiple capital budgets.
• Analyzes the financial performance of project costs against budget and makes recommendations on project approvals or denials.
• Tracks cash flow on major projects.
• Participates in periodic capital project reviewing meetings representing the interests of Campus Dining & Auxiliary Operations.
• Reviews project close-out forms, resolving issues of funding budget variances etc. as needed.
• Develops, implements and executes the department's financial policies and procedures in compliance with University financial policies and procedures.
• Participates in discussions of allocated amounts for departmental financial services.
• Tracks allocation amounts against budget. Investigates variances. Initiates corrective action as needed.
• Coordinates with department leadership in setting appropriate budgets for allocated amounts.
• Oversees selected accounts and budgets.
• Reviews and analyzes variances.
• Meets with departmental operations leaders to review accounts and determine corrective actions if needed.
• Provides reconciliation of accounts as assigned.
• Prepares assigned sections of annual financial reports.
• Performs complex activities to integrate space and financial data into meaningful space utilization and productivity reports.
• Analyzes trends in long term debt, repayment arrangements, and other capital-related financial indicators.
• Applies information developed in space utilization reports to assist Campus Dining & Auxiliary Operations' leadership in determining space assignments / allocation to dining locations, management and other staff members.
• Prepares annual cost studies to develop and establish internal occupancy rates.
• Communicates rates to occupants.
• Participates in the negotiation of occupancy rates with other University / Medical Center divisions.
• Manages the capital planning and budgeting process for Campus Dining & Auxiliary Operations.
• Participates in the University capital budgeting process.
• Develops departmental capital budgeting materials and support systems.
• Reviews budget materials submitted by leadership and dining location management. Follows up to clarify information in capital requests.
• Coordinates follow-up with dining program managers in assessing the financial viability of proposed departmental funding sources.
• Develops and maintains capital project summary reports showing funding sources, use priorities, debt service etc.
• Collaborates with department leadership to integrate the capital project sources into the overall financial plan for Campus Dining & Auxiliary Operations.
• Plans for and oversees the distribution of budget materials to teams within Campus Dining & Auxiliary Operations.
• Conducts training sessions with departmental leaders on capital budgeting processes and systems.
• Partners with central Finance as appropriate and required.
• Manages the department's finance team which includes staff responsible for Procurement and Contract management, general accounting, accounts payable and accounts receivable, and the student meal plan program and One Card program, including hiring, onboarding, goal-setting, completing performance reviews, identifying professional development needs, and performance management.
• Supports career development through formal and informal coaching.
• Oversees Procurement and Strategic Sourcing efforts to include partnering with Corporate Purchasing to align department with institutional goals, key competencies, Group Purchasing Organization (GPO) agreements.
• Identifies and resolves financial issues.
• Facilitates meetings and workshops to meet departmental needs for the purpose of identifying financial and budget issues and training for unit leaders.
• Oversees journal entry submissions.
• Manages fiscal year-end activities, coordinating with internal and external departments to insure accurate closure.
• Makes necessary corrections to standard monthly entries and allocations as needed. Coordinates review of effort studies and other business case activity to document transfers and allocations.
• Maintains partnerships with University Treasury, Corporate Purchasing, University Bursar's Office and the University Budget Office.
• Develops, compiles, and oversees the preparation of routine and non-routine financial and programmatic analyses and reports.
• Reviews departmental results and in collaboration with divisional directors, identifies, recommends and implements corrective actions as necessary.
• Reviews, designs, and implements internal control programs to ensure the integrity of financial data and processes.

Other duties as assigned

Minimum Education & Experience

Knowledge, Skills and Abilities

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military / veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.